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Grant Administrator

3 months ago

Chicago, United States Family Rescue Full time
Job DescriptionJob Description

The Grant Administrator is in charge of allocating grants, and monitors them closely to ensure its successful execution. The Grant Administrator is accountable for the money received from donors through proper documentation. Grant Administrator plays a vital role by doing the following: The Grant Administrator may communicate directly with grantees; voucher for each grant.

  • Identify and research potential grant funding opportunities from governmental, foundation, and corporate sources.
  • Prepare and submit grant applications, ensuring compliance with all funding guidelines and deadlines.
  • Create and maintain a comprehensive grants calendar to track application deadlines, reporting requirements, and grant evaluation timelines.
  • Collaborate with program directors and finance staff to develop realistic project budgets and ensure accurate financial reporting.
  • Track and monitor grant awards and report on the status of grants, including financial performance and impact on organizational goals.
  • Maintain a thorough understanding of our organization's programs and activities to effectively articulate our mission and align it with funder priorities.
  • Conduct periodic audits to ensure compliance with grant requirements and recommend corrective actions, if necessary.
  • Maintain and update administrative and financial data in the organization’s system, ensuring the accuracy and integrity of data
  • Build and maintain strong relationships with funders, ensuring timely and accurate correspondences and updates on project outcomes.
  • Keep up-to-date with industry trends, new funding opportunities, and best practices in grants management.
  • Assist in the preparation of grant-related reports and presentations for internal and external stakeholders.
  • Review and approve all grant-related payment requests, bills, invoices, and statements
  • Analyze monthly financial reports with the CEO and Finance Director, make corrections to grant income and expenditure as necessary and communicate changes to the Finance Department
  • Brief grantees on the policies of the organization and the terms and conditions of the awards
  • Ensure that all of the submitted documents meet the requirements of the organization

Qualifications & Skills

  • Bachelor's degree in a related field such as nonprofit management, public administration, or business administration.
  • Proven experience in grants management, including grant writing, budgeting, and reporting.
  • Strong understanding of the grant development and review process, including knowledge of funding sources and grant compliance.
  • Excellent written and verbal communication skills, with the ability to effectively articulate complex ideas and concepts.
  • Exceptional attention to detail and demonstrated ability to manage multiple projects and deadlines.
  • Proficient in using grant management software, as well as Microsoft Office Suite.
  • Highly organized with strong analytical and problem-solving abilities.
  • Ability to work collaboratively and establish positive relationships with diverse stakeholders.
  • Knowledge of relevant legal and ethical guidelines and standards for nonprofit organizations.
  • Experience with program evaluation and outcome measurement is highly desirable.