Administrative Assistant Ii

2 weeks ago

Burlingame, United States Sutter Health Full time

**Organization**:
MPHS-Mills-Peninsula Medical Center

**Position Overview**:
Provides a variety of professional clerical and administrative support to a director level leader. Applies established guidelines and precedents to complete a variety of routine projects, prioritize information and requests. Coordinates with internal and external constituents to manage responsibilities and projects of department-wide scope. May be exposed to confidential and sensitive information.
- These Principal Accountabilities, Requirements and Qualifications are not exhaustive, but are merely the most descriptive of the current job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, staff changes, workload, or technical development)._

**JOB ACCOUNTABILITIES**:
ADMINISTRATIVE SUPPORT SERVICES:

- Provides routine administrative support by maintaining documents, files, and policies or procedures. Composes and/or transcribes letters and other documents as needed.
- Coordinates meetings, providing support by establishing travel, lodging, event arrangements, equipment or reservations as necessary. Participates in meetings by preparing notices, agendas, and minutes.
- Manages calendars, departmental schedules, coordinates activities, and prepares for meetings and events. Arranges for complex logístical needs.
- May maintain timekeeping records and function as Kronos Timekeeper.
- Performs information management functions, including maintaining databases, entering and auditing data, and preparing routine and/or ad-hoc reports.
- Ensures that routine and priority tasks are completed within established departmental time frames.

SAFETY:

- Maintains a clean, neat, and safe working environment, by inventorying and ordering accessories and supplies periodically to maintain established stock levels.
- Inspects and arranges for equipment repairs, monitors cost and needs for replacement.

COMPLIANCE:

- Maintains strictest confidence of all patients protected health information (PHI) and protects all PHI from accidental, intentional, or inappropriate disclosure.
- Performs all duties in compliance with department standards, policies, and procedures, as well as local, state and federal regulatory agencies to deliver the highest level of patient privacy and care.
- Retains and completes mandated continuing education requirements to meet departmental and facility requirements.

**EDUCATION**:
HS Diploma: High School Diploma or General Education Diploma (GED)

**TYPICAL EXPERIENCE**:
1-year recent relevant experience.

**SKILLS AND KNOWLEDGE**:
Possess written and verbal communications skills to communicate with fellow team members, supervisors, patients, and other personnel.

Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.

Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form.

Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.

Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions.

Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options.

Ensure the privacy of each patient’s protected health information (PHI).

Build collaborates relationships with peers and other staff members to achieve departmental and corporate objectives.

**PHYSICAL ACTIVITIES AND REQUIREMENTS**:
See required physical demands, mental components, visual activities & working conditions at the following link: Job Requirements

**Job Shift**:
Days

**Schedule**:
Full Time

**Shift Hours**:
8

**Days of the Week**:
Monday - Friday

**Weekend Requirements**:
None

**Benefits**:
Yes

**Unions**:
No

**Position Status**:
Non-Exempt

**Weekly Hours**:
40

**Employee Status**:
Regular

**Number of Openings**:
0

Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

Pay Range is $30.73 to $39.94 / hour

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