Medical Unit Clerk

2 weeks ago

Santa Clara, United States The County of Santa Clara Full time

**Salary**
- $58,714.24 - $70,865.60 Annually**Location**
- Throughout the County of Santa Clara, CA**Job Type**
- Full-Time/Part-Time**Job Number**
- 24-D02-A**Department**
- County-Wide Recruitment**Opening Date**
- 04/15/2024**Closing Date**
- 4/29/2024 11:59 PM Pacific**Bargaining Unit**
- 02**Description**:
Under supervision, to perform a variety of general and specialized clerical support tasks in a busy and stressful inpatient care unit of an acute care facility.

**Please Note: Applicants who meet the employment standards will be invited** to take the ONLINE examination tentatively scheduled for 5/13/24 through 5/17/24. **The exam date(s) may change based on the number of applicants.**

**Learn more about us and follow us on**:
**Website I **Santa Clara Valley Medical Center** I **O'Connor Hospital** I **St. Louise Regional Hospital**
**Facebook I **Santa Clara Valley Medical Center** I **O'Connor Hospital** I **St. Louise Regional Hospital**
**LinkedIn | **Santa Clara Valley Medical Center** I **O'Connor Hospital** I **St. Louise Regional Hospital**
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**Typical Tasks**:
(Positions may perform any of the following tasks, depending on the area of assignment. No single position will encompass all the tasks listed, nor is the list below exhaustive.)
- Acts as unit receptionist, assisting visitors, screening phone calls, and giving information with discretionary regard for rules and patient confidentiality;
- Acts as a focus of communication within the unit, receives, screens, coordinates, and transmits messages, including technical patient care data on a stat basis, to and from nurses, physicians, patients, therapists, nursing assistants, operating room, laboratories, Medical Records, Pharmacy, Admitting, specialized medical departments, and other nursing units;
- Subject to review by the charge nurse, transcribes physician's orders from patient charts to nursing errands and medication sheets;
- Greets incoming patients and shows them to assigned room and bed;
- Calls for existing medical records, assembles current admission chart and forms, and prepares I.D. strips for incoming patients;
- Prepares admission charts for patients;
- Makes entries into the unit log books, patient census log and screening logs;
- Maintains unit census board;
- Stamps patient prescriptions for physicians;
- Prepares specimens for submission to the lab by filling out labels and lab order forms;
- Maintains patient charts by adding new forms, records, notes, and test results; thins charts by deleting non-current items for inclusion into the permanent chart;
- Systematically monitors patient charts to insure that physicians' orders have been transcribed;
- Maintains and prepares a variety of other records, files, rosters, schedules, statistical and acuity reports, and assists in maintaining time card information;
- Prepares patient records and charts for retention by the Medical Records Department and performs a variety of other tasks necessary for the discharge and/or transfer of patients from the hospital, including scheduling follow up clinic and test appointments;
- Enters test and diet change orders, service charges, and queries for patient-related data on computer terminals;
- Receives and communicates lab test results to physicians and nursing personnel;
- Verifies surgery schedules, prepares patient charts for submission to the Operating Room, and verifies adequacy of blood units available prior to surgery; types and distributes daily surgery schedule throughout the hospital;
- Verifies staffing for shifts and may communicate staffing needs to the staffing office;
- Prepares updated and accurate worksheet for nurse shift reports;
- Orders clerical and medical supplies, submits work order requests and coordinates equipment maintenance and repairs;
- May type schedules and forms;
- Assists in orienting new employees to clerical systems and procedures of a unit;
- Arranges for transportation of patients via Taxi, Medicar, Hospital Transportation Service, Outreach or in emergency situations with ambulance services;
- Performs other related duties as required.

**Employment Standards**:
Education, training, or work experience sufficient to acquire the following knowledge, skills and abilities.

**Knowledge of**:

- (Familiarity with) standard hospital organization and services and inpatient care unit functions and practices;
- General medical terminology and standard abbreviations used in medical notations;
- Basic patient chart procedures and medical record systems;
- Telephone courtesy;
- Modern office practices and procedures including basic computer skills.

**Ability to**:

- Carry out oral and written instructions;
- Perform clerical work of moderate to above average difficulty;
- Recognize and spell medical terms;
- Learn and transcribe physicians' orders within a reasonable time on the job;
- Prioritize conflicting tasks while working under stressful circumstances with multiple

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