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Dermpath Administrative Assistant
3 months ago
**Dermpath Administrative Assistant**:
- Dermatology - DermPath Lab Service/Administration
- 86393BR
**University Job Title**
- Administrative Assistant
**Bargaining Unit**
- L34 - Local 34 (Yale Union Group)
**Time Type**
- Full time
**Duration Type**
- Regular
**Compensation Grade**
- Labor Grade C
**Wage Ranges**
- Click here to see our Wage Ranges
**Searchable Job Family**
- Research/Support, Secretarial
**Total # of hours to be worked**:
- 37.5
**Work Week**
- Standard (M-F equal number of hours per day)
**Work Location**
- Medical School Campus
**Worksite Address**
- 150 York Street
- New Haven, CT 06511
**Work Model**
- On-site
**Position Focus**:
- Provides administrative support to the department. Performs all necessary functions for daily operations and serves as source of information to students, staff, and faculty on policies, procedures, and office activities.
**Essential Duties**
- 1. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities. 8. May perform other duties as assigned.
**Required Education and Experience**
- Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
**Required Skill/Ability 1**:
- Working knowledge of medical terminology, detail oriented, organized, ability to exercise independent judgement and initiative.
**Required Skill/Ability 2**:
- Proven flexibility, ability to work as part of a team and ability to function independently.
**Required Skill/Ability 3**:
- Demonstrated administrative ability in a medical/clinical setting.
**Required Skill/Ability 4**:
- Strong communication skills (speaking, writing, listening).
**Preferred Education, Experience and Skills**:
- Experience working in a dermatology practice.
**Weekend Hours Required?**
- No
**Evening Hours Required?**
- No
**Drug Screen**
- No
**Health Screening**
- No
**Background Check Requirements**
**COVID-19 Vaccine Requirement**
- The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:**Posting Disclaimer**
- The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
**EEO Statement**:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
**Note**
- Yale University is a tobacco-free campus
