HR - Data Entry Clerk Receptionist

7 days ago

Tucson, United States Child-Parent Centers, Inc. Full time

**Location**:Margaret H Molloy Administration Building, 602 E 22nd St, Tucson, AZ 85713

**Classification**:Hourly

**Supervisor**:Human Resources Records Specialist

**Supervises**: None

**Job Summary**:
As a member of the Human Resources (HR) department, reporting to the Human Resources Records Specialist (HRRS), the Data Entry Clerk Receptionist (DEC) is stationed at the agency’s main administrative office and is tasked with coordinating a broad range of activities for the main lobby including answering the agency’s main telephone line, providing entry and greeting visitors, receiving and sending USPS mail, sorting and distributing internal mail and center run materials to cubbies, monitoring and entering data into the HR Information System (HRIS) database, preparing staff physical files, and completing other general clerical tasks as required within the department. Work requires accuracy, attention to detail, good judgment, professionalism, and confidentiality. This position requires in-person work with a high level of attendance to ensure there is coverage during hours of business.

**Minimum Qualifications**:

- High school diploma or GED
- Three (3) years related experience.
- Demonstrated proficiency using Office 365 (Outlook, Teams, OneDrive, Word, Excel, Powerpoint)
- Read, write, speak English and Spanish (bilingual)
- Submit a current AZ Department of Public Safety Level One Fingerprint Clearance Card prior to start date.

**Competencies**:

- Confidentiality
- Communication
- Ethical Practice
- Critical Evaluation
- Technical Capacity
- Thoroughness
- Customer Service
- Technology

**Other Requirements (post hire)**:

- Must be able to travel to and from various sitesas needed.
- Provide proof of immunizations: COVID 19 vaccination, MMR (Measles, Mumps, Rubella), Tdap (adult Tetanus, Diphtheria, Pertussis), and a clear Tuberculosis skin test or chest X-ray.
- Able to pass a company paid physical exam prior to starting work.
- Able to pass a criminal background check.
- Must be able to prove the right to work in the USA by providing appropriate documents to complete the Federal I-9 form.

**Desired Qualifications**:

- Bilingual in English and Spanish
- SHRM certification.
- Experience working with “client” permission in Paycom.

**Work Environment**:
Administrative office setting

Physical Requirements:
Frequently
- Sitting for long periods
- Viewing computer monitor and typing on keyboard for more than 30 minutes at a time
- Clerical duties (writing, filing, copying, etc.)

Occasionally
- Standing for long periods (more than 30 minutes)
- Workday beginning prior to 8:00am and/or ending after 7:00pm

**Benefits**:

- Paid Leave - 23 paid holidays, 5 days paid vacation after one year and up to 20 days each year thereafter, 8 days paid Personal leave first year, 9 days each year thereafter, up to 5 days paid Sick leave per year
- Insurance benefits - dental, Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, PPO medical (3 plans), Vision, and Supplemental Life coverage for self, spouse, and child ($25,000 basic life and Accidental death and disability provided by employer)
- Retirement Plan - Agency contribution after years of services and hours eligibility criteria are met. Employee 401k deferral once eligibility is met.

**Job Specific Duties and Responsibilities**

**Data Entry and Receptionist Responsibilities**:

- Provide clerical and operational support to the human resources department related to routing phone calls, greeting and assisting visitors or guests, maintaining employee records, implementing the mail system including center run, and completing special projects and assignments.
- Interact with and communicate information to job applicants, employees, department heads, and public and private agencies as necessary.
- Use templates and/or control logs to prepare forms, merge documents, or notices and submit with source documents to Human Resources Records Specialist for review and approvals
- Creates electronic and hard copy employment files and maintains filing system to ensure files are complete and in proper place for easy access when necessary.
- Complies with agency policies and procedures with particular attention to Personnel Policies and Procedures and the Employee handbook
- Identifies any concerns with HRIS systems that may require new procedures or modification of existing procedures and recommends necessary changes to the Human Resources Records Specialist.
- Performs clerical support to the Human Resources Department including copying, faxing, filing, scanning, sorting, and tracking
- Opens, date stamps, and distributes daily incoming mail. Prepares and stamps USPS daily outgoing mail and Agency internal mail (center run).
- Receives cash, checks and money orders, issues a receipt, endorses the back of checks accordingly, logs the information in the receipt book, and contacts the Fiscal Department to pick up the money or che

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