Executive Assistant

2 weeks ago


Laguna Niguel, United States Live Like Jojo Foundation Full time

_The Live Like Jojo Foundation is a Southern California nonprofit that exists to infuse joy, instill hope, and enrich the lives of children and families facing complex healthcare challenges. We show up for families in critical ways throughout the entire healthcare journey; through support, activities, and advocacy. _

***:
**ESSENTIAL FUNCTIONS (MAJOR DUTIES & RESPONSIBILITIES)**:

- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
- Prepare and edit correspondence, reports, and presentations
- Conduct research and gather information for various projects
- Assist with data entry and record keeping
- Co-coordinate and organize company events and meetings
- Answer phone calls and direct inquiries to the appropriate person or department
- Provide exceptional customer service to internal and external stakeholders
- Perform general administrative tasks such as filing, copying, and scanning documents
- Software setup / assistance / Basic Graphics Creation / CANVA etc
- Mailchimp - monthly blast volunteers
- Manage company Linkedin page
- Organize company files in Google Drive / Photos / Videos
- Serve as the first line of contact for the CEO
- Lead oversight for special foundation projects

**KNOWLEDGE, SKILLS & ABILITIES, COMPETENCIES**:

- Proven experience as an Executive Assistant or similar role
- Proficient in calendar management software such as Outlook Calendar
- Strong computer skills, including proficiency in QuickBooks and data entry
- Excellent organizational and time management skills
- Ability to prioritize tasks and meet deadlines
- Exceptional verbal and written communication skills
- Ability to handle confidential information with discretion
- Experience with event planning is a plus

**JOB TYPE**
- Contract

**HOURS**
- Approximate hours monthly: 20-25

**Job Type**: Contract

Pay: $20.00 - $25.00 per hour

Ability to Relocate:

- Laguna Niguel, CA: Relocate before starting work (required)

Work Location: In person



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