Director of Finance and Administration

3 weeks ago

Acton, United States Discovery Museum Full time

**Job Title**:Director of Finance and Administration

**Reports to**: Chief Executive Officer

**Schedule**:40 hours per week

**Classification**:Regular employee, salaried, exempt

**Salary Range**:$105,000-120,000

**Position Overview**

The Director of Finance and Administration is a critical member of the senior leadership team of the Museum and a strategic partner to the CEO. This person provides leadership in developing and implementing appropriate financial and administrative policies and procedures, ensures accurate and timely financial reporting and administrative decisions, and produces performance metrics and statistical trends that support financial and administrative decisions by the governing Board and its committees, the CEO, and other senior officers of the Museum. They also attend all Board Meetings and retreats, serve as staff liaison to the Board Finance Committee, and sit on the Board Building Committee and People Task Force.

**Key Responsibilities**
- Financial Leadership and Strategy_
- Prepare and deliver reports required by the Board and its committees, the CEO, and other senior officers of the organization; present useful, timely, and insightful analysis of the Museum’s financial position, anticipating challenges and opportunities.
- Oversee annual audit and tax filing process.
- Ensure timely filing of required government reports and documents (1099’s, funding grants, W2’s, etc.).
- Oversee and uphold the Investment Policy and supporting cash flows.
- With the CEO, lead the organization’s annual bottom-up budgeting process.
- Maintain the museum’s banking and investment firm relationships.
- Administration and Compliance_
- Provide supervision and leadership of the Finance and Human Resources Specialist role (payroll, AP, bookkeeping, and related).
- Lead the organization's business policies, processes, and practices in compliance with standard accounting practices for nonprofit organizations.
- Prepare and complete monthly reconciliations.
- Develop and implement an annual workplan for the Finance and Administration team, supporting the successful execution of the Museum’s 2025-2029 Strategic Plan (currently in development).
- Stakeholder Engagement_
- Serve as chief support and partner to the CEO in their role as Human Resources Officer, including on the development and execution of compensation, benefits, and other personnel investments and improvements.
- Serve as the primary contact with the museum’s IT, phone, benefits, and insurance consultants.
- Oversee an interdepartmental Parties and Rentals team and its related interactions with the Facilities team.
- Work with the IT consultant and CEO on IT plans.
- Team Leadership and Supervision_
- Supervise the Finance and Human Resources Specialist and the Parties and Rentals Scheduler.
- Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.
- Supervisory Responsibilities_

The Director of Finance and Administration supervises the Finance and Administration Specialist and the Parties and Rentals Scheduler.

**Qualifications and Requirements**
- Experience with QuickBooks or similar software
- Minimum of a BA in Accounting, Financial Management, or a related field
- Expertise in accounting rules for nonprofit organizations
- Demonstrated success working in a senior financial management position for a nonprofit organization with a $2-5MM+ budget
- Strong operational experience; 5+ years in a senior management position and commensurate supervisory experience
- Demonstrated experience in cash management, financial reporting, and analysis; experience preparing financial statements including cash flow and balance sheet, profit/loss statements, projections, financial and cash flow forecasts, depreciation schedules, and budgets at a project, department and organizational level
- Experience working with restricted gifts and grants
- Excellent verbal and written communication skills and a demonstrated capacity to mentor and manage other staff and to work in partnership with a dynamic leadership team
- Experience working with and maintaining confidential information
- Highly organized; able to produce stored information quickly, maintain historical data, and develop shared information tracking systems that support the success of internal project partners
- Demonstrated resourcefulness in setting priorities; must be flexible and able to multi-task; have ability to be successful in a fast-paced and dynamic environment while making sound decisions and identifying viable solutions
- Proficient in QuickBooks online and Microsoft Office (Word, Excel, Outlook, Teams)
- Ability to work collaboratively and productively in an organization that prioritizes Diversity, Equity, Accessibility, and Inclusion and environmentally sustainable operations
- _All positions at Discovery Museum require a satisfactory Criminal Offender Record Information (CORI) background check (unless eligi

  • Senior Finance Manager

    4 weeks ago

    Acton, Massachusetts, United States Epsilon Full time

    Job DescriptionHow You'll Make an Impact: The Senior Finance Manager will be responsible for championing partnerships with leadership on the Product team. This person will be the main contact about financial data, forecasting, risks/opportunities, budgeting, expense and revenue. This individual will report directly to the Director of Finance and will work...

  • Administrative Assistant

    4 weeks ago

    Acton, United States Mathnasium (ID: 4000701) Full time

    **Benefits**: - Bonus based on performance - Training & development - Tuition assistance **Who We Are**: Across North America and all over the world, Mathnasium Learning Centers are committed to teaching children math so that they understand it, master it, and love it. Our world-class curriculum is built upon the Mathnasium Method— the result of decades...

  • Director of Marketing Analytics

    2 weeks ago

    Acton, United States The Ladders Full time

    Director of Marketing Analytics The Paper Store is committed to being the premiere destination for all our customers' gift-giving needs. Our mission is to share our passion for The Paper Store with each customer, during each visit, by going above and beyond their expectations for both selection and service. The Director of Marketing Analytics will thrive on...

  • Director of Marketing Analytics

    3 weeks ago

    Acton, United States THE PAPER STORE Full time

    Job DescriptionJob DescriptionDirector of Marketing AnalyticsThe Paper Store is committed to being the premiere destination for all our customers’ gift-giving needs. Our mission is to share our passion for The Paper Store with each customer, during each visit, by going above and beyond their expectations for both selection and service. The Director of...

  • Director of Marketing Analytics

    2 weeks ago

    Acton, United States THE PAPER STORE Full time

    Job DescriptionJob DescriptionDirector of Marketing AnalyticsThe Paper Store is committed to being the premiere destination for all our customers’ gift-giving needs. Our mission is to share our passion for The Paper Store with each customer, during each visit, by going above and beyond their expectations for both selection and service. The Director of...

  • Director of Marketing Analytics

    4 weeks ago

    Acton, United States THE PAPER STORE Full time

    Job DescriptionJob DescriptionDirector of Marketing AnalyticsThe Paper Store is committed to being the premiere destination for all our customers’ gift-giving needs. Our mission is to share our passion for The Paper Store with each customer, during each visit, by going above and beyond their expectations for both selection and service. The Director of...

  • Director of Nursing Services

    1 month ago

    Acton, United States Acton-Boxborough School District Full time

    Position Type: Administration/Department Leader/Chairperson Date Posted: 3/4/2024 Location: Acton-Boxborough Regional Schools Date Available: Summer 2024 Closing Date: until filled   Additional Information: Show/Hide Please see attached job description. Major Responsibilities: * Program Management and Development * Budget Management and...

  • Administrative Assistant

    1 month ago

    Acton, United States Mathnasium (ID: 4000701) Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceTraining & developmentTuition assistanceWho We Are:Across North America and all over the world, Mathnasium Learning Centers are committed to teaching children math so that they understand it, master it, and love it.Our world-class curriculum is built upon the Mathnasium Method the result of...

  • Center Director

    2 weeks ago

    Acton, United States Middlesex Digestive Health & Endoscopy Center Full time

    **Center Director** **Endoscopy Center of the Central Coast, San Luis Obispo, CA** **and **Templeton Endoscopy, Templeton, CA** Central Coast Endoscopy Centers are state-of-the-art, fully licensed ambulatory surgery centers equipped to perform both diagnostic and therapeutic gastrointestinal procedures. Both Endoscopy Center of the Central Coast and...

  • Director of Marketing Analytics

    3 weeks ago

    Acton, United States THE PAPER STORE Full time

    **Director of Marketing Analytics** The Paper Store is committed to being the premiere destination for all our customers’ gift-giving needs. **Our mission is to share our passion for The Paper Store with each customer, during each visit, by going above and beyond their expectations for both selection and service.** **COMPETENCIES**: - **...

  • Part Time Collector/treasurer Clerk

    2 weeks ago

    Acton, United States Town of Acton Full time

    The Town of Acton is seeking applicants for the part time position of the Collector/Treasurer Clerk for the Finance Department supporting the Assistant Collector. **Minimum Entrance Requirements**: Minimum of two years of work experience in an office environment, of which one (1) year must include customer service experience. Outgoing, attentive, and...

  • Extended Day Program Assistant

    3 weeks ago

    Acton, United States Acton Boxborough Regional School District Full time

    **PLEASE APPLY THROUGH OUR APPLITRACK PROGRAM ON WWW.ABSCHOOLS.ORG** **Responsibilities**: - Oversee billing and collections processes, including issuing invoices, processing payments, following up on past-due accounts, and addressing billing-related inquiries. - Process bi-weekly payroll and submit to the Finance department. - Coordinate program supply...

  • School Psychologist

    4 weeks ago

    Acton, United States California Department of Education Full time

    The School Psychologist will be responsible for the diagnose and treatment of learning and behavior • Experience in a Unified school district or comparable experience in working successfully with a range of student grade levels. Demonstrated knowledge of standard practices in the area of school disorders; conduct individual and/or group counseling that...

  • Treasurer

    2 weeks ago

    Acton, Massachusetts, United States Town of Acton Full time

    This is a salaried position of 26 hr a week, with an additional 10 hours available performing other miscellaneous office work as an Administrative Assistant. The Town of Acton Personnel are on a 4-day work schedule, set as T, W, and F from 8:00am - 5:00pm and Thursday from 10:00am - 7:00pm.Work is performed under the direction of the Town...

  • Program Coordinator

    3 weeks ago

    Acton, United States Massachusetts Water Works Association Full time

    **Program Coordinator** **Massachusetts Water Works Association, Inc.** **SUMMARY/OBJECTIVE**: - oriented, highly organized, dependable, and self-motivated. **The Program Coordinator collaborates with other staff members to play a key role in the success of the association’s year-round administrative, training, communications, and marketing efforts. The...

  • School Psychologist

    2 weeks ago

    Acton, California, United States California Department of Education Full time

    The School Psychologist will be responsible for the diagnose and treatment of learning and behavior Experience in a Unified school district or comparable experience in working successfully with a range of student grade levels. Demonstrated knowledge of standard practices in the area of school disorders; conduct individual and/or group counseling that...

  • Licensed Primary Counselor at Private Rehab

    1 month ago

    Acton, United States Bright Mission Recovery Full time

    Job DescriptionJob DescriptionSalary: $26.00 - $35.00 per hour DOEBright Mission Recovery is looking to hire a substance abuse counselor for our detox and residential program.Position Title: CounselorJOB DESCRIPTIONThis position reports to the Clinical DirectorTo provide ongoing support and expertise through the provision of case management services,...

  • Automotive sales professional

    6 days ago

    Acton, United States Colonial Chevrolet of Acton Full time

    Job DescriptionJob DescriptionJob Summary:Colonial Chevrolet of Acton is seeking a highly motivated and experienced Automotive Sales Professional to join our dynamic sales team. As an Automotive Sales Professional, you will be responsible for engaging and building relationships with customers, providing excellent customer service, and ultimately selling...

  • Automotive sales professional

    6 days ago

    Acton, United States Colonial Chevrolet of Acton Full time

    Job DescriptionJob DescriptionJob Summary:Colonial Chevrolet of Acton is seeking a highly motivated and experienced Automotive Sales Professional to join our dynamic sales team. As an Automotive Sales Professional, you will be responsible for engaging and building relationships with customers, providing excellent customer service, and ultimately selling...

  • Chiropractic Admin. M

    7 days ago

    Acton, United States Network Chiropractic of Acton Full time

    **2 Afternoons, 9 hours per week: Mon & Thurs 2:30 PM - 7:00 PM** **$22 per hour** Our Practice is inclusive and welcomes patients of all walks of life, race, economic status, sexual orientation and gender orientation. We believe in and support the use of energy healing, vitamin supplements, yoga, and meditation to complement our unique holistic,...