Accounting Assistant

3 weeks ago

Tucson, United States Bens Bells Project Full time

**Accounting Assistant**

The mission of Ben’s Bells is to inspire, educate, and motivate people to realize the impact of intentional kindness, and to empower individuals to act according to that awareness, thereby strengthening ourselves, our relationships, and our communities.

**Position Summary**

Reporting to the Operations Manager, the Accounting Assistant is essential to the success of Ben's Bells mission through the execution of daily financial infrastructure and ensuring the accuracy of the organization’s financial data.

**Responsibilities**

Bookkeeping and Data Entry
- Enter weekly transaction reports from donor database and 4 retail locations' POS system
- Generate weekly AR invoices as needed for all departments
- Meet weekly with Executive Director and Operations Manager to review AP
- Coordinate payment of approved AP
- Maintain and organize accounting files, including archive at the end of each FY
- Assist external accountant with the annual budget
- Enter and reconcile company credit card transactions
- Maintain vendor and customer records in QBO and hard copy files
- Review donor database and POS monthly reports for accuracy and consistency to QBO
- Manage the transfer of financial data from donor database, POS software, and payroll software to QBO monthly, reconcile to bank accounts
- Handle all accounts receivable/payable including generating invoices, oversee vendor payments, and serving as the main point of contact for billing inquiries

Compliance
- Assist external accountant with audit and 990 preparation
- Support the Retail Director in coordinating and executing year-end physical inventory
- Maintain W9s and issue 1099s annually
- Create and maintain annual reports for Connecticut and Arizona, including Arizona Corporate Commissioner, quarterly Connecticut tax filings, and annual Arizona filings

**Qualifications**
- 5+ years of experience in accounting
- Experience with QuickBooks online
- Experience with non-profit standard financial practices

**Essential Skills and Abilities**
- Excellent people skills including an ability to partner with a diverse team of staff and volunteers
- Ability to adhere to strict deadlines
- Personal qualities of kindness, integrity, credibility, and commitment to the mission of Ben’s Bells
- Ability to adjust and adapt to new situations within a fast-moving environment

**Benefits**
- Flexible work schedule

**Details**
- This position will remain open until filled
- This position is flex-time, averaging between 15 and 25 hrs/week, and is in-person at our 40 W Broadway location

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