Accounting Assistant III

3 weeks ago

Tucson, United States University of Arizona Full time

* Provide monthly financial reports to PI's and business team.
* Create requests for vendor setups, payments and purchase orders.
* Point of contact for vendor related inquiries and actions.
* Assist with special department events and activities.
* Administrator for the copier and postage meter: load postage, maintain codes and create accounts.
* Receives and logs daily revenue and gifts.
* Assists with managing a variety of operational process and/or projects as needed, including updating and improving processes and practices.
* Process and manage travel and expense reimbursements.
* Make weekly revenue deposits to bank.
* Support the development and established procedures for daily operations according to University and Division policies.
* Assist with preparing required, operational, and special budgets.
* Interpret, implement, and/or recommend changes to policies and procedures based on internal and external needs.
* Manage and setup new Designated Campus Colleagues (DCC).
* Maintain department office supplies inventory.
* Initiate application process for new P-Card holders.
* Serve as backup to P-Card reconciliations.
* Work closely with the University, departments, and accountants to ensure relevant and appropriate activities are performed timely and accurately.
* Serve as a resource for answering questions regarding expenses and reporting.
* Serve as initial contact/liaison to manage department inventory and bi-annual university capital inventory reporting process.
* Review budget activities and monthly reports with appropriate personnel from Urban Agriculture Production Small-Scale & Beginning Farmer Program to ensure data integrity and shifting priorities are accounted for.
* Substitute at the front desk when needed.
* Other duties as assigned.

Knowledge, Skills, and Abilities (KSAs):

* Ability to communicate effectively with different groups/individuals.
* Ability to handle confidential and sensitive information.
* Skilled with financial software, Adobe, Microsoft Suites, and other applications related to the position.
* Excellent verbal and written communication skills.
* Skilled in preparing detailed reports on a timely basis.
* Ability to analyze and problem-solve.
* Ability to work independently and within a team environment.

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