Lead Assoc, Administrative Services

2 weeks ago

Cambridge, United States Merck Sharp & Dohme Full time

The Lead Associate position supports the Vice President and Head of Data, AI & Genome Sciences. The position will be based in Cambridge, MA at the newly expanded our Company Cambridge site in the heart of Kendall Square.

The primary activities of the Lead Associate position include and are not limited to the following:

- Coordinate and perform general administrative assistant/clerical duties for the VP and direct reports and manage multiple tasks while understanding the project principles and technical skills related to own work assignments. Work priorities and activities are performed with little supervision.
- Prepare, process, and reconcile expense reports and disbursement vouchers, as needed.
- Manage the scheduling and prioritization of meetings and appointments.
- Schedule travel and create travel itineraries.
- Support department procurement needs including purchase orders, invoice payment and expense tracking.
- Coordinate agendas and membership for committees that the VP chairs.
- Coordinate content, agendas and meeting planning for VP Leadership and full team meetings.
- Coordinate administrative assistant workload and monthly administrative team meetings.
- Coordinate special projects and events within the division/department.
- Cover for other administrative assistants as needed.
- Uphold a strict level of confidentiality.

The primary skillsets of the Lead Associate position include and are not limited to the following:

- Analytical ability to understand the project principles and technical skills related to work assignments.
- Proactive problem-solving skill and creativity in order to coordinate and effectively perform multiple tasks and prioritize a large number of simultaneous assignments.
- Extraordinary attention to detail, independent judgment and the ability to execute work priorities and activities with little supervision.
- Ability to interact professionally with internal and external clients both onsite and remotely to maintain workflow.
- Communication skills and professionalism must be at a level to effectively interact with Company executives across the enterprise.

**Position Qualifications**:
**Education Minimum Requirement**:

- High School Diploma

**Required Experience and Skills**:

- Minimum of (10) years Administrative Assistant experience
- Minimum of (5) years Administrative experience supporting Executives
- Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of other peripheral devices
- Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.
- Experience processing Visa/Passport Applications
- SAP/Concur or related system experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as running reports
- Event Planning/Coordination experience
- Outstanding communication and people skills
- High degree of professionalism and sound judgment
- Quick-learner, agile mindset, teamwork mindset
- Excellent communication skills

Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.

MSJR

eligibleforERP

MRLGCTO

**NOTICE** **FOR** **INTERNAL** **APPLICANTS**

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separationpackage, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

**Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.**

**US and Puerto Rico Residents Only**:
We are an Equal Opportunity Employe

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