Assistant to The Dean

3 weeks ago

Pomona, United States Cal Poly Pomona Full time

**Assistant to the Dean**:
**Job no**: 540168

**Work type**: Staff

**Location**: Pomona

**Categories**: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

**Type of Appointment**: Full-Time, Probationary

**Job Classification**: Administrative Analyst/Specialist - Non-Exempt

**Anticipated Hiring Amount**:$3,694 - $4,909 per month

**Work Hours**: Monday - Friday 8:00am-5:00pm

**THE DEPARTMENT**

As an essential department within the Division of Academic Affairs, the University Library supports student learning and success and fosters faculty productivity by providing efficient access to resources, information, and data and offers a full suite of public services including research support, instructional services, and public programming for students, faculty, staff, and the general community in support of the University's instruction, research, and public service mission. The library serves as one of the key public spaces on campus for students to work, study, and collaborate. The library faculty and staff strive to create a welcoming, inclusive, and innovative learning environment that fosters exploration, discovery, research, and scholarship while offering students a variety of study spaces and technology to support their academic studies.

**DUTIES AND RESPONSIBILITIES**

Administrative Support for the University Library Dean
- Provide executive support to the Dean and Executive Team, including the Senior Director of Library Operations & Development and the Faculty Department Chair.
- Coordinate communication and documentation between the Library Dean's Office, the Provost's Office, and other university departments to meet deadlines.
- Develop and implement strategies for tracking progress on projects and assignments, ensuring timely updates and adherence to deadlines.
- Manage day-to-day administrative tasks, maintaining confidentiality in handling sensitive matters.
- Assist in resolving inquiries and complaints from university colleagues and library patrons, based on knowledge of library and university policies.
- Support the Dean in strategic planning and project management, including the preparation of reports and documents.
- Oversee the Dean's calendar, scheduling and prioritizing meetings, and managing conflicts.
- Organize Executive Team, Dean's Advisory Council, and Library Town Hall meetings, including agenda preparation and minute-taking.
- Coordinate logistics for large-scale events, seminars, and workshops, including room reservations, technology needs, and catering.
- Serve as the primary point of contact for library building tenants, maintaining up-to-date contact information, and sharing operational information.

Human Resources Support
- Coordinate faculty and staff human resources activities, assisting in preparing and submitting accurate paperwork, and tracking submitted requests.
- Develop and maintain an understanding of university human resources policies and submit actions such as recruitments, reclassifications, and salary adjustments.
- Keep updated on library, university, system, and state policies related to human resources, and create internal procedures and guidelines documents.
- Assist the Dean and Executive Team in responding to human resources-related inquiries from library employees.
- Develop and maintain internal procedures for faculty and staff recruitment, including process overviews, guidelines, and interview templates.
- Develop and maintain onboarding policies and checklists for new employees, providing administrative support for their orientation.
- Coordinate ergonomic assessments and follow-up for employees as needed.
- Maintain written procedures for staff evaluations, ensure compliance with university policies, and manage the performance evaluation process.

General Library Administration & Library Administrative Office Oversight
- Collaborate with administrative support staff to ensure the efficient management of the Library Administrative Office (LAO), serving as the first point of contact and managing referrals.
- Supervise student employees in the LAO, coordinating their orientation, training, and staffing.
- Develop and document protocols for greeting visitors, handling communications, and train staff to ensure consistency.
- Approve 25Live requests for library meeting rooms and consult on special requests as needed.
- Ensure the library website and SharePoint sites are updated with current administrative information.
- Maintain internal employee rosters with contact details and manage office supply requests for the LAO.
- Coordinate maintenance requests for the administrative suite and serve as the primary contact for parking arrangements for external visitors.
- Participate in library committees, task forces, and working groups, and provide backup support for other administrative roles.
- Provide administrative suppor

  • Assistant to The Dean

    3 weeks ago

    Pomona, United States California State University Full time

    **Job no**: 540168 **Work type**: Staff **Location**: Pomona **Categories**: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) **Type of Appointment**: Full-Time, Probationary **Job Classification**: Administrative...

  • Assistant to The Dean and Front Desk Coordinator

    6 days ago

    Pomona, United States Cal Poly Pomona Full time

    **Assistant to the Dean and Front Desk Coordinator**: **Job no**: 540318 **Work type**: Staff **Location**: Pomona **Categories**: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) **Type of Appointment**: Full-Time, Probationary **Collective Bargaining Unit**: California...

  • Assistant to The Dean and Front Desk Coordinator

    6 days ago

    Pomona, United States California State University Full time

    **Job no**: 540318 **Work type**: Staff **Location**: Pomona **Categories**: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) **Type of Appointment**: Full-Time, Probationary **Collective Bargaining Unit**: California State Employees of California (CSUEU) - Unit 9 **Job...

  • Director of Development

    1 week ago

    Pomona, United States Western University of Health Sciences Full time

    Job Summary The Director of Development (DoD) is dedicated to the College of Graduate Nursing. The DoD will report to the Assistant Vice President of Development (AVP) and collaborate with the AVP to ensure strategies are effectively implemented. The DoD creates and implements programs of engagement between the University/college(s) and external...

  • Vice Principal

    6 days ago

    Pomona, United States LA Catholics Full time

    Pomona Catholic School, a co-ed 6-8 middle school, and all-girls’ high school, is accepting applications from individuals who seek an administrative position within the Catholic Schools’ of the Archdiocese of Los Angeles. The Principal, with the approval of the Department of Catholic Schools, appoints the Vice Principal. The Vice Principal reports...

  • Classroom Assistant

    2 weeks ago

    Pomona, United States The Stepping Stones Group Full time

    **WE ARE HIRING FOR THE 23/24 SCHOOL YEAR** **Company**: The Stepping Stones Group **Title**: Paraprofessional / Educator **Pay**: $22.00/hr. **Location**:Pomona Unified School District** **Job Type**: F/T - 30- hours a week - Great opportunity for new grads!_ Join our team and together, we will continue our mission of transforming the lives of children...

  • Assistant Manager

    4 weeks ago

    Pomona, United States Jack In The Box Full time

    **Assistant Managers** Great employees deserve great benefits! - Bonus 4 x per year - Paid vacation 3 weeks per year - Medical, dental, vision, and life and disability plans - Sick time and company holidays - 401(k) plan with company match - Leave programs for qualifying events - Advancement opportunities - Tuition assistance - FREE meals on your...

  • Instructional Assistant

    3 weeks ago

    Pomona, United States The Stepping Stones Group Full time

    Company: The Stepping Stones Group Title: Special Ed Paraprofessional Pay: TBD School Districts Available: Pomona Unified **Job Type**: 30 hours/week Great opportunity for new grads! Join our team and together, we will continue our mission of transforming the lives of children and families, improving the quality of therapeutic and behavioral services, and...

  • Assistant Manager

    14 hours ago

    Pomona, United States Jack In The Box Full time

    **Assistant Managers** Great employees deserve great benefits! - Bonus 4 x per year - Paid vacation 3 weeks per year - Medical, dental, vision, and life and disability plans - Sick time and company holidays - 401(k) plan with company match - Leave programs for qualifying events - Advancement opportunities - Tuition assistance - FREE meals on your...

  • Special Education Teaching Assistant

    3 weeks ago

    Pomona, United States The Stepping Stones Group Full time

    Company: The Stepping Stones Group Title: Special Ed Paraprofessional Pay: TBD School Districts Available: Pomona **Job Type**: 30 hours/week Great opportunity for new grads! Join our team and together, we will continue our mission of transforming the lives of children and families, improving the quality of therapeutic and behavioral services, and joining...

  • Admissions Counselor

    3 weeks ago

    Pomona, United States Cal Poly Pomona Full time

    **Admissions Counselor**: **Job no**: 539887 **Work type**: Staff **Location**: Pomona **Categories**: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services, On-site (work in-person at business location) **Type of Appointment**: Full-Time, Probationary **Collective Bargaining Unit**: Academic Professionals of...

  • Admissions Counselor

    3 weeks ago

    Pomona, United States California State University Full time

    **Job no**: 539887 **Work type**: Staff **Location**: Pomona **Categories**: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services, On-site (work in-person at business location) **Type of Appointment**: Full-Time, Probationary **Collective Bargaining Unit**: Academic Professionals of California - Unit 4 **Job...

  • Teacher Assistant, Special Education-2024-2025

    3 weeks ago

    Pomona, United States The Stepping Stones Group Full time

    **Company**: The Stepping Stones Group **Available Locations**:Pomona Unified School District **Responsibilities**: - Must be flexible working with all grades K to 12. - Assist students 1:1 or Classroom Support. - Assist Mod to Severe Autism. - Assist with toileting, diapering, and potty training as needed. **Benefits**: - Health insurance, 401k, long...

  • Instructional Assistant 24/25 School Year

    2 weeks ago

    Pomona, United States The Stepping Stones Group Full time

    Company: The Stepping Stones Group Title: Special Ed Paraprofessional Pay: TBD School Districts Available: Pomona Unified **Job Type**: 30 hours/week Great opportunity for new grads! Join our team and together, we will continue our mission of transforming the lives of children and families, improving the quality of therapeutic and behavioral services, and...

  • Equipment Technician

    6 days ago

    Pomona, United States California State University Full time

    **Job no**: 539671 **Work type**: Staff **Location**: Pomona **Categories**: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Education Support Professionals, On-site (work in-person at business location) **Type of Appointment**: Full-Time, Probationary **Collective Bargaining Unit**: California State University Employees Union...

  • College of Engineering

    6 days ago

    Pomona, United States Cal Poly Pomona Full time

    **College of Engineering - Administrative Support Coordinator**: **Job no**: 537088 **Work type**: Staff **Location**: Pomona **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) **Type of Appointment**: Full-Time, Probationary **Collective...

  • Special Education Assistant

    2 weeks ago

    Pomona, United States The Stepping Stones Group Full time

    Job Description: **Company**: The Stepping Stones Group **Pay**: $21- $22 an hour **Available Locations: Pomona** Unified School District **Responsibilities**: - Assist students 1:1 or in a group within a classroom environment - Work with student’s grade K - 12th - Assist with various behavioral levels mild to severe - Assist with toileting and...

  • Special Education Teaching Assistant 24/25 School

    4 weeks ago

    Pomona, United States The Stepping Stones Group Full time

    Company: The Stepping Stones Group Title: Special Ed Paraprofessional Pay: TBD School Districts Available: Pomona **Job Type**: 30 hours/week Great opportunity for new grads! Join our team and together, we will continue our mission of transforming the lives of children and families, improving the quality of therapeutic and behavioral services, and joining...

  • Special Education Teaching Assistant 24/25 School

    3 weeks ago

    Pomona, United States The Stepping Stones Group Full time

    Company: The Stepping Stones Group Title: Special Ed Paraprofessional Pay: TBD School Districts Available: Pomona **Job Type**: 30 hours/week Great opportunity for new grads! Join our team and together, we will continue our mission of transforming the lives of children and families, improving the quality of therapeutic and behavioral services, and joining...

  • Certified Nurse Assistant

    3 weeks ago

    Pomona, United States The Health Center at Galloway Full time

    Certified Nursing AssistantsFull-time and Part-timeSIGN ON BONUS: up to $2500New Competitive Rates and BenefitsSame Day Pay Available!New CNAs Welcome!Health Center at Galloway is a skilled nursing facility, part of the Continuum network, providing clinically sophisticated sub-acute care and rehabilitation, as well as comprehensive nursing care.In addition...