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Administrative Assistant to Museum Director

1 month ago

Chadds Ford, United States Brandywine Conservancy & Museum of Art Full time

**About the Brandywine Conservancy & Museum of Art**

Established in 1971, the Brandywine River Museum of Art is situated in a beautiful setting on the banks of the Brandywine River on a 15-acre campus in the greater Philadelphia region. The museum has a renowned collection of American art, an active exhibitions program, and an extensive array of educational activities and public programs. The Brandywine is in an exciting period of growth. A recently completed master plan laid the groundwork for a second building for the museum. Brandywine is accredited by the American Alliance of Museums and is a member of the Historic Artists’ Homes & Studios association.

**Job Description Summary**

To provide high-level, multi-faceted, administrative support to the Director and key members of his Senior Staff. Reporting to the Director, this position will handle confidential, sensitive, and non-routine matters and information with discretion, confidentiality, and integrity.

For the Director, the responsibilities of the Administrative Assistant include:

- Timely and responsive scheduling, adjusting commitments based on shifting priorities and institutional objectives.
- Drafting correspondence.
- Drafting and editing internal and public-facing documents.
- Expense report reconciliation and processing.
- Developing meeting agendas.
- Preparing and coordinating materials (meeting agendas, PowerPoint presentations and supporting documents) for quarterly Board and Board-related Committee meetings.
- Welcoming VIP visitors.
- Preparing mailings.
- Assisting in planning and coordinating special events.
- Assisting with surveys relating to Association of Art Museum Directors (AAMD) membership.

For the three Senior Staff members (representing Curatorial, Education, and Exhibitions Management), the responsibilities include:

- Composing selected exhibition-related documents and assisting in maintaining exhibition files.
- Expense report reconciliation and processing for the education and Research Center staff.
- Writing social media posts about artists in the collection.
- Assisting with management of Teams channels for exhibitions.
- Creating exhibition-related content for the Bloomberg Connects App.
- Monitoring art auctions for potential acquisitions.
- Making travel arrangements for artists as needed.
- Assisting with any special projects assigned by the Director and Senior Staff.

**Qualifications**
- A bachelor's degree and 3-5 years of progressively responsible experience in an Administrative Assistant, or comparable position, or equivalent combination of education and experience required. Alternately, recent college graduates with degrees in Art History (or a comparable degree) are encouraged to apply.
- Excellent writing and editing skills.
- Outstanding oral and written communication skills and the ability to exercise diplomacy, tact, confidentiality and sound judgment in interacting with a wide range of constituents at varying levels of an organization.
- Experience in fast-paced environment juggling multiple, time-sensitive responsibilities, providing support of senior-level leadership.
- Experience managing special projects.
- Ability to work both independently and as part of a diverse and close-working team in a setting requiring initiative, strong organizational skills, entrepreneurship, flexibility, sound judgment, and being able to prioritize multiple deadlines.

Brandywine Conservancy & Museum of Art is an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other characteristic protected by law. We are committed to building a culturally diverse staff.

Pay: $45,500.00 - $48,400.00 per year

**Benefits**:

- 403(b)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Physical setting:

- Office

Schedule:

- Monday to Friday

Work Location: In person

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