Accounting Specialist Ap
3 weeks ago
Process invoices, both for immediate pay and those to be paid on a selected date, ensuring that all are properly authorized transactions. This includes maintaining a schedule to ensure timely payment of recurring transactions, such as rent and stipend payments.
- Match invoices with purchase orders and determine whether the invoice is in agreement with the purchase order.
- Assist in maintaining the encumbrance database.
- Reconcile general ledger with the accounts payable listing monthly and Foundation records with vendor statements. This is particularly important at year end regarding audit procedures.
- Assist in the completion of the audit process of accounts payable.
- Assist in the completion of the audit process of accounts payable.
- Process transactions and reconciles VISA procurement card statements.
- Perform all non-routine accounts payable transactions: stop payments, credit memos, returned checks and foreign drafts.
- Set up and maintain the Person Entity (PE) database for vendors. Sends vendor classification letters and updates data base when returned.
- Communicate with vendors and project directors to clear disputed items, missing invoices and questionable charges.
- Perform all non-routine accounts payable transactions: stop payments, credit memos, returned checks and foreign drafts.
- Communicate with vendors and project directors to clear disputed items, missing invoices and questionable charges.
- Set up and maintain the Person Entity (PE) database for vendors. Sends vendor classification letters and updates data base when returned.
- Process transactions and reconciles VISA procurement card statements.
**Other duties as assigned.**
**Equity Statement**:
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