Administrative Billing Assistant
2 weeks ago
**Job location: 2 Commercial Street, Sharon, MA 02067**
EnviroTrac Ltd. is a full service environmental and engineering consulting firm with 19 offices located throughout the east coast and mid-Atlantic regions. We are seeking a part-time (20-25 hours per week) Administrative Billing Assistant for our Sharon, MA location. EnviroTrac Ltd. is a leader in providing responsive site investigation and remediation services of high quality to a diverse client base, including some of the world’s largest corporations. We strive to foster a fun and exciting work environment, and challenge all our employees to bring out their maximum potential.
**The billing responsibilities include, but are not limited to**:
- Generate monthly draft invoices.
- Review and accurately interpret invoice data.
- Coordinate with Project Manager(s) prior to finalization of invoices.
- Process/Finalization of invoices and invoice submittal
- Upload monthly invoices through client portals.
- Maintains physical and electronic copies for compliance.
- Participate in quarterly billing conference calls.
- Correspondence/Communication with clients and third-party administrators
- Generate and submit client statements and follow-up on aged invoices.
- Perform other related duties as assigned.
**The administrative responsibilities include, but are not limited to**:
- Processes incoming and outgoing mail/shipping
- Filing
- Copying
- Scanning as well as manipulate, organize, and upload electronic documents.
- Data entry
- Organize and maintain the filing system.
- Compile and distribute client documents/reports
- Make travel arrangements.
- Coordinates with vendors, office maintenance companies, etc.
- Ordering office and field supplies
- Tracking credit card receipts and monthly reconciliations
- Clothing and uniform ordering
- Answering phones
- Excellent working knowledge of Microsoft Word, Excel, & Outlook
- Working knowledge of Deltek Vision or other accounting software
- Excellent organizational skills
- Excellent communication skills both written and verbal
- Excellent prioritization and time management
- Excellent customer service and phone management
- Reliable, team player, trustworthy, and self-motivated
- Excellent math skills
- Ability to multi-task
- Attention to detail
- Friendly and positive attitude
EnviroTrac Ltd. offers a competitive salary, an Employee Assistance Program and a 401k plan plus a 401k match for all employees (including part-time).
EnviroTrac does not discriminate in employment on the basis of race, color, religion, sex, national origin, sexual orientation, gender identity, marital status, disability and genetic information, or age.
**Job Type**: Part-time
Pay: $24.00 - $28.85 per hour
Expected hours: 20 - 25 per week
**Benefits**:
- 401(k)
- 401(k) matching
- Employee assistance program
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
Schedule:
- Day shift
- No nights
- No weekends
License/Certification:
- Driver's License (required)
Work Location: On the road
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