Administrative Assistant

3 days ago


Prescott, United States Highlands Center for Natural History Full time

**Highlands Center for Natural History**

**Title**: Administrative Assistant

**Reports To**: Operations Director

**FLSA Status**: Full Time Non-Exempt

**Salary Range**: $38,000-41,000/annually, $18.23-19.67/hour

**Benefits**: Paid Time Off, Paid Sick Leave, Paid Family Leave, Retirement Contribution, Flexible and Remote Work Schedule Options

**Role Summary**

The Administrative Assistant is responsible for assisting with the organization’s operations, communications and outreach. This is a site-based role and requires occasional evening and weekend work.

**Responsibilities**

**Office Coverage and Coordination**:

- Answers and directs phone calls
- Answers and directs visitors and volunteers
- Works with Operations Director to maintain all office supplies and implement office practices reflective of the mission and values of the organization

**Organization**:

- Assists co-workers in coordination of the calendar of events, programs, meetings and site details
- Coordinates volunteers and volunteer-related events
- Maintains databases
- Coordinates memberships and donation correspondence

**Earned Income**:

- Provides rental tours, creates and maintains agreements
- Assists with day-of coverage for rentals and events
- Works with the Operations Director to manage the Nature Store

**Education Program Support**:

- Coordinates volunteer-facilitated community events and programs (e.g. Discovery Saturdays, guided walks, festivals including Halloween Happening and Arthropalooza)
- Assists with day-of coverage for education programs
- Aids in the creation and distribution of education marketing materials

**Qualifications**

A successful Administrative Assistant possesses the knowledge, abilities, skills and characteristics associated with keeping the office... These qualifications of the AA will be derived from a blend of education and experience. These include a minimum of a GED, 2 years of experience in office or program coordination, and/or program/volunteer coordination. Desired qualifications include advanced training(s) in a related field(s), 2 or more years of experience in natural history education and/or nonprofit administration.

**Office Coverage**:

- Ability to communicate effectively with diverse stakeholders, including staff, volunteers, visitors, participants, etc. especially in busy moments and under stressful conditions
- Character that reflects the values and mission of the organization and the skills to cultivate these values in others - including dedication, courtesy, and caretakership

**Organization**:

- Organizational skills, especially in managing and scheduling and living/breathing load of tasks, schedules and information
- Ability to pay close attention to detail and develop/maintain systems of work that maximize efficiency and effectiveness
- Ability to prioritize and meet deadlines
- Strong interpersonal skills as related to communicating the organization’s mission and day-to-day efforts
- High ethical standards of conduct, including trustworthiness and ability to maintain confidential information

**Earned Income**:

- Strong problem solving skills, especially in serving customers or clients
- Ability to assess inventory levels, implement purchasing plans and maintain contact with vendors

**Education Program Support**:

- Knowledge of the Central Highlands of Arizona ecoregion and natural history

**Highlands Center for Natural History is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment.**

**To Apply**:
Send Cover letter, resume and three professional references to:
Jena Sherrick, Operations Director

Highlands Center for Natural History

1375 S. Walker Road

Prescott, Arizona 86303

The Highlands Center is a privately funded, member-supported, educational organization. All donations are tax deductible.
highlandscenter.org

Pay: $38,000.00 - $41,000.00 per year

**Benefits**:

- Flexible schedule
- Paid time off
- Retirement plan

Schedule:

- 8 hour shift

Ability to Commute:

- Prescott, AZ 86303 (required)

Work Location: In person



  • Prescott, United States Davidsons Inc Full time

    **Do you have a keen attention to detail and desire to be a part of a fast-growing and dynamic industry**? If so, we encourage you to explore joining our team where you will receive excellent compensation and a comprehensive benefits package. Davidson’s is a 90 years young innovative leader in firearms distribution recognized for our excellence in...


  • Prescott, United States Inspired Closets of Arizona Full time

    Administrative Assistant Position $17.50 + an hour (proficient) - Depending On Experience Guaranteed 40-hour Work week Monday - Thursday 7:30 AM to 5 PM, and Friday 7:30 am -11:15 am. Benefits include Sick Pay, Bonus Hours Pay, and Vacation Pay. Medical, Dental, Vision, and Life Insurance is available. This position is responsible for the clerical support...


  • Prescott, United States DAVIDSON'S Full time

    Job DescriptionJob DescriptionDo you have a keen attention to detail and desire to be a part of a fast-growing and dynamic industry?  If so, we encourage you to explore joining our team where you will receive excellent compensation and a comprehensive benefits package. Davidson’s is a 90 years young innovative leader in firearms distribution recognized...


  • Prescott, United States Hoamco Full time

    **CLICK HERE TO APPLY**: **Administrator** - HOAMCO (Prescott, AZ) T**his position with benefits available after 60 days including Medical, Dental, Vision, PTO, and more!** **Qualifications**: - Strong administrative skills; organized and professional. - Excellent customer service skills. - Ability to function well in a team environment and manage work...


  • Prescott, United States Prescott Unified School District Full time

    Administrative Assistant to the Exceptional Student Services Director and Department 12 month/8 hours a day $17.00-$17.91/hour plus benefits All P. U.S. D. employees must have an IVP fingerprint card. Visit this website for your IVP Application: Make Administrative Assistant, Director, Administrative, Assistant, Education


  • Prescott, United States Prescott Unified School District Full time

    Administrative Assistant to the Exceptional Student Services Director and Department 12 month/8 hours a day $17.00-$17.91/hour plus benefits All P. U.S. D. employees must have an IVP fingerprint card. Visit this website for your IVP Application: Make Administrative Assistant, Director, Administrative, Assistant, Education


  • Prescott Valley, United States Able & Ready Construction, LLC Full time

    **ADMINISTRATIVE ASSISTANT** Able & Ready construction has been in business since 2007. We are looking for a skilled person to add to our exceptional team. We specialize in kitchen/bath, additions, renovations and remodels. We offer benefits, competitive wages, and an opportunity for advancement. We are looking for a highly organized and detail-oriented...


  • Prescott Valley, United States Adventure Auto Glass Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Plan and schedule appointmentsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other...


  • Prescott, United States HOAMCO Full time

    **Administrative Assistant** - HOAMCO (Prescott, AZ) HOAMCO is seeking a Full-time Administrative Assistant for our fast-paced office in Prescott, AZ. This full-time position with benefits available after 60 days including Medical, Dental, Vision, PTO and more! **Qualifications**: - Administrative skills; organized and professional - Ability to function...


  • Prescott, United States US Forest Service Full time

    **Duties**: - Discern customer inquiries to provide accurate information or transfer to appropriate staff. - Provide general personnel support to a unit and serve as a point-of-contact regarding human resources related matters. - Identify, restructure, and recommend ways to improve administrative and clerical office procedures and processes. - Prepare...


  • Prescott, United States Yavapai Advanced Vision Center Full time

    We are looking for a motivated and positive person to join our team. We are looking for a full or part time Administrative Assistant. This is an amazing opportunity with room to grow. Our clinic is unique and the only one of its kind in Northern Arizona. We improve the lives of our patients and their families by providing vision therapy and visual...


  • Prescott, United States Embry-Riddle Aeronautical University Full time

    Job Description The Opportunity: Embry-Riddle Aeronautical University's Prescott, Arizona campus is looking to hire an Administrative Assistant to support the University's Counseling Center. Embry-Riddle's Prescott Campus is respected worldwide for cutting-edge instruction and training for tomorrow's aviation, aerospace, security and intelligence leaders....


  • Prescott, Arizona, United States USDA Forest Service Full time

    DutiesDiscern customer inquiries to provide accurate information or transfer to appropriate staff. Provide general personnel support to a unit and serve as a point-of-contact regarding human resources related matters. Identify, restructure, and recommend ways to improve administrative and clerical office procedures and processes. Prepare travel requests and...


  • Prescott, Arizona, United States USDA Forest Service Full time

    DutiesDiscern customer inquiries to provide accurate information or transfer to appropriate staff. Provide general personnel support to a unit and serve as a point-of-contact regarding human resources related matters. Identify, restructure, and recommend ways to improve administrative and clerical office procedures and processes. Prepare travel requests and...


  • Prescott, Arizona, United States USDA Forest Service Full time

    DutiesPerforms a variety of clerical functions, such as travel, training, timekeeping, records management, document control, and requisitioning with the Integrated Acquisition System (IAS). Develops record systems which control the location, arrangement, and use of active files, and systematic retention and/or disposal of records according to established...


  • Prescott, Arizona, United States USDA Forest Service Full time

    DutiesPerforms a variety of clerical functions, such as travel, training, timekeeping, records management, document control, and requisitioning with the Integrated Acquisition System (IAS). Develops record systems which control the location, arrangement, and use of active files, and systematic retention and/or disposal of records according to established...


  • Prescott Valley, United States Moyer's Heating and Cooling Inc. Full time

    All scheduling, phones, employee cell phones, download mobile invoices, mail bill out, shipping, all warrantee returns. Assistant to the Service Manager and Office manager. Build new install files, process APS paperwork and customer final packets. Maintain Facebook page and websites, maintain ECSC customer files. All secretarial and administrative duties and...

  • Office Administrator

    3 weeks ago


    Prescott, United States Forest Villas Hotel Full time

    The Office Administrator is responsible for assisting the GM with any office tasks to include filing, making phone calls and assistance with everything regarding group bookings. This person will also help the Assistant Manager with tasks as assigned. These tasks will include new hire processing and on boarding, recruiting, uniform inventory, employee...


  • Prescott, United States City of Prescott Full time

    ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY **Administrative Specialist** **Public Works Department** **Hiring Range**:$19.55 to $24.44** **FLSA Status**:Non-Exempt** **Pay Grade**:105** **Full Pay Range**:$19.55 to $29.33** **Deadline to Apply**:05/02/2024 **Benefits Summary**: Major Benefits for Full-Time Regular Employees: - Paid time off up to 20...


  • Prescott, United States findojobs.us Full time

    Gentiva Hospice is a member of the Gentiva family – an industry leader in hospice, palliative, home health, and personal home care. Our place is by the side of those who need us, offering physical, spiritual and emotional support to patients and their families so they may make the most of every moment. We believe that better care for caregivers and...