Administrative Support Assistant

3 weeks ago

Prescott, Arizona, United States USDA Forest Service Full time
Duties
  • Discern customer inquiries to provide accurate information or transfer to appropriate staff.
  • Provide general personnel support to a unit and serve as a point-of-contact regarding human resources related matters.
  • Identify, restructure, and recommend ways to improve administrative and clerical office procedures and processes.
  • Prepare travel requests and vouchers for travel, and advise on travel allowances and requirements to ensure adherence to travel regulations.
  • Establish, maintain, and revise the office filing system in accordance with established file codes and record retention guidelines.
  • Ensure property transfer forms are completed, inventories are conducted, and accountable property is safeguarded.
  • Provide budget tracking and oversight for the unit including running necessary financial and tracking reports.
  • Provide training and advisory services to unit personnel to ensure compliance with regulations.
Requirements

Conditions of Employment
  • Must be a U.S. Citizen or National.
  • Males born after must be registered for Selective Service or exempt.
  • Subject to satisfactory adjudication of background investigation and/or fingerprint check.
  • Successful completion of one-year probationary period, unless previously served.
  • Per Public Law all Federal employees are required to have federal payments made by direct deposit to their financial institution.
  • Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify.
Qualifications

In order to qualify, you must meet the and requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the

Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note on Experience: Your resume must clearly document the following for each block of work experience; the beginning day, month and year the work assignment started and ended; the hours worked per week; position title, and series and grade if applicable; and description of duties performed. This information must be provided for each permanent, temporary or seasonal appointment/work assignment or volunteer work and should be clearly documented as a separate block of time. Incomplete, inaccurate or conflicting work history may not be credited for qualifications purposes. This can result in an applicant not being considered for the position.

Specialized Experience Requirement:

GS-07: Applicants must have one year of specialized experience equivalent to at least the GS-06 level in the Federal service. Specialized experience is defined as two or more of the following: Providing clerical and administrative support and assistance for a unit; and/or Processing travel vouchers, scheduling travel accommodations, and submitting documents for signature, approval, and payment; and/or Using automated software to produces reports, correspondence, and other written documents in draft form; and/or Coordinating and liaising with staff on technical issues.

OR

One full year (18 semester hours) of successfully completed graduate level coursework that is directly related to the work of the position. For example, Business or Public Administration, Industrial Management, Computer Science, or Communication. The education must have been obtained in an accredited college or university.

OR

An appropriate combination of graduate level education that is directly related to the position and specialized experience.

To receive consideration for this position, you must meet all qualification requirements by the closing date of the announcement.

Education

See above for education that may be qualifying for the specified grade level.

Additional information

Final determination of duty station will be made by the selecting official at the time of job offer.

Salary range as shown is the locality pay area of Rest of U.S. (RUS). Pay rates vary depending on location and may be higher or lower than the amount shown. Please visit the for additional information.

The USDA Forest Service has legislative authority to recruit and fill Permanent (Career/Career-Conditional), Temporary, and Term Appointments under the USDA Demonstration Project. Under this authority, any U.S. citizen may apply.

: To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP eligibles must meet the agency's definition for a quality candidate as provided in the How You Will Be Evaluated section of this announcement to be considered.

Work Schedule: The work may require long hours on short notice, callback in evenings or on weekends, work shifts of 12 hours for extended periods, holiday shifts, and/or receiving telephone calls after regular hours. The employee may be subject to fire or detail assignments in logistic support roles.

Positions filled from this announcement may be a bargaining or a non-bargaining unit position represented by either NFFE, AFGE or NAGE.

Availability of government housing, federal day care facilities, and telework may be available. Availability as it relates to this be position may not be determined until time of selection.

We may select from this announcement or any other source to fill one or more vacancies.
  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated in accordance with the category rating procedure as defined in the USDA Demonstration Project Plan. Applicants who meet the basic minimum qualification requirements established for the position will be placed in the Eligible category. You will be further evaluated against criteria for placement in the Quality category. This evaluation is based on the level of your experience, education, and/or training as determined by your responses to the Assessment Questionnaire. Individuals with veterans' preference are listed ahead of applicants who do not have veterans' preference within each category.

Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score may be adjusted to more accurately reflect your abilities, or you may be found ineligible. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to including removal from the Federal service.

To view the application form, visit:
  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
  • Required Documents

    As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

    The following documents are required for your applicant package to be complete. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, your system failure, etc. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration.

    : 1) personal information such as name, address, contact information; 2) education; 3) detailed work experience related to this position as described in the responsibilities section including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); 4) supervisor's phone number and whether or not the supervisor may be contacted for a reference check; 5) other qualifications.

    If education is required or you are using education to qualify, you must submit a copy of your college transcripts. An unofficial copy is sufficient with the application; however, if you are selected, you will be required to submit official transcripts prior to entering on duty. Education must have been successfully obtained from an accredited school, college or university. If any education was completed at a foreign institute, you must submit with your application evidence that the institute was appropriately accredited by an accrediting body recognized by the U.S. Department of Education as equivalent to U.S. education standards. There are that specialize in this evaluation and a fee is normally associated with this service. All transcripts must be in English or include an English translation.

    If claiming veteran's preference, you must submit a DD214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. If currently on active duty you must submit a certification of expected discharge or release from active duty service under honorable conditions not later than 120 days after the date the certification is submitted. Veteran's preference must be verified prior to appointment. Without this documentation, you will not receive veteran's preference and your application will be evaluated based on the material(s) submitted.

    If claiming 10-point veteran's preference you must provide the DD214 or certification requirements (see above bullet), plus the proof of entitlement of this preference as listed on the SF-15 Application for 10-point Veterans' Preference. The SF-15 should be included but is not required. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference. For more information on veterans' preference visit .

    Surplus or displaced employees eligible for CTAP, RPL, or ICTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330.

  • Administrative Support Assistant

    4 weeks ago

    Prescott, Arizona, United States USDA Forest Service Full time

    DutiesPerforms a variety of clerical functions, such as travel, training, timekeeping, records management, document control, and requisitioning with the Integrated Acquisition System (IAS). Develops record systems which control the location, arrangement, and use of active files, and systematic retention and/or disposal of records according to established...

  • Administrative Support Assistant

    3 weeks ago

    Prescott, Arizona, United States USDA Forest Service Full time

    DutiesPerforms a variety of clerical functions, such as travel, training, timekeeping, records management, document control, and requisitioning with the Integrated Acquisition System (IAS). Develops record systems which control the location, arrangement, and use of active files, and systematic retention and/or disposal of records according to established...

  • Adv Med Support Assistant

    1 month ago

    Prescott, Arizona, United States Veterans Health Administration Full time

    Typical duties include but are not limited to:Scheduling, canceling, re-scheduling patient's appointments and/or consults Entering no-show information Monitoring electronic wait lists Preparing for clinic visits Establishing and maintaining medical outpatient and inpatient charts as well as administrative records Monitoring both inpatient and outpatient...

  • Adv Med Support Assistant

    3 weeks ago

    Prescott, Arizona, United States Veterans Health Administration Full time

    Typical duties include but are not limited to:Scheduling, canceling, re-scheduling patient's appointments and/or consults Entering no-show information Monitoring electronic wait lists Preparing for clinic visits Establishing and maintaining medical outpatient and inpatient charts as well as administrative records Monitoring both inpatient and outpatient...

  • Biomedical Equipment Support Specialist

    1 month ago

    Prescott, Arizona, United States Department Of Veterans Affairs Full time

    Summary The Biomedical Equipment Support Specialist Information Systems (BESSIS), is located in the Clinical Engineering service of the Prescott, AZ VAMC Healthcare System. The BESSIS provides clinical & administrative support to staff, patients, & administrators for all matters of concern relating to the facility wide lifecycle management of networks,...

  • Biomedical Equipment Support Specialist

    3 weeks ago

    Prescott, Arizona, United States Department Of Veterans Affairs Full time

    Summary The Biomedical Equipment Support Specialist Information Systems (BESSIS), is located in the Clinical Engineering service of the Prescott, AZ VAMC Healthcare System. The BESSIS provides clinical & administrative support to staff, patients, & administrators for all matters of concern relating to the facility wide lifecycle management of networks,...

  • Medical Support Assistant

    1 day ago

    Prescott, Arizona, United States Veterans Health Administration Full time

    MSAs interact with both internal and external customers providing exceptional customer service and ensuring overall customer satisfaction. Candidates will be reviewed for minimum qualifications as outlined in the qualifications section of this announcement and referred to the Northern Arizona VA Health Care System Hiring Managers.Typical duties include but...

  • Nursing Assistant

    23 hours ago

    Prescott, Arizona, United States Veterans Health Administration Full time

    The duties of the position include but are not limited to the following:Utilizes glucose monitoring machine to receive glucose readings for veterans refers deviation to appropriate health care staff. Provides direct care for complex veterans. Makes observations of subtle changes in resident's condition, i.e. behavior shifts, mood, skin coloring, appetite,...

  • Veteran Service Assistant

    7 days ago

    Prescott, Arizona, United States US VETS Inc Full time

    Job DetailsLevel Entry Job Location USVETS Prescott - Prescott, AZ Position Type Full Time Education Level High School Salary Range $ $20.00 Hourly Travel Percentage Up to 25% Job Shift Day Job Category Entry Level DescriptionLooking for a rewarding position? How would you like to serve those who served?If you are looking for an opportunity to work for a...

  • Lead Office Coordinator/Medical Assistant

    7 days ago

    Prescott, Arizona, United States Insperity Full time

    Arizona Kidney Disease and Hypertension Center (AKDHC) is one of the nation's largest groups of physicians specializing in the care of patients with renal disease. Since 1976, we have enjoyed the trust of patients and the respect of the community throughout the Phoenix Metropolitan area and across Arizona. We are a professional medical association...

  • Se, Residence Hall Desk Assistant, St/ws9841

    7 days ago

    Prescott, Arizona, United States Yavapai College Full time

    Description of Position:Position may close before the posted end date without notice. Applications will be reviewed as they are received. Position open until filled.Position Supervisor:Department/Office:Pay Rate:$16.00 per hour, hours per week depending on department need, availability of funds and student eligibility.**This position will gain marketable...

  • Medical Assistant Neurosurgery

    7 days ago

    Prescott, Arizona, United States Dignity Health Full time

    OverviewAt Dignity Health living our values means bringing passion into action every day. Dignity Health-Yavapai Regional Medical Center ) (DH-YRMC) now part of CommonSpirit Health is a not-for-profit integrated healthcare provider that offers a broad range of inpatient and outpatient services including network-wide opportunities to advance your career. Our...

  • Nursing Assistant

    1 day ago

    Prescott, Arizona, United States Veterans Health Administration Full time

    The duties of the position include, but are not limited to:Utilizing glucose monitoring machine to receive glucose readings for veterans refers deviation to appropriate health care staff. Providing direct care for complex veterans. Making observations of subtle changes in resident's condition, i.e. behavior shifts, mood, skin coloring, appetite, etc. and...

  • Nursing Assistant

    7 days ago

    Prescott, Arizona, United States Common Spirit Full time

    OverviewAs our Nursing Assistant at Dignity Health-Yavapai Regional Medical Center, now part of CommonSpirit Health formed between Catholic Health Initiatives (CHI) and Dignity Health, you'll help our patients feel safer and more comfortable by assisting with their basic daily life activities.Your success in this role comes from your genuine desire to help...

  • Nursing Assistant

    7 days ago

    Prescott, Arizona, United States Common Spirit Full time

    OverviewAs our Nursing Assistant at Dignity Health-Yavapai Regional Medical Center, now part of CommonSpirit Health formed between Catholic Health Initiatives (CHI) and Dignity Health, you'll help our patients feel safer and more comfortable by assisting with their basic daily life activities.Your success in this role comes from your genuine desire to help...

  • Nursing Assistant

    3 weeks ago

    Prescott, Arizona, United States Dignity Health Full time

    OverviewAs our Nursing Assistant at Dignity Health-Yavapai Regional Medical Center, now part of CommonSpirit Health formed between Catholic Health Initiatives (CHI) and Dignity Health, you'll help our patients feel safer and more comfortable by assisting with their basic daily life activities.Your success in this role comes from your genuine desire to help...

  • Veterinary Assistant

    7 days ago

    Prescott, Arizona, United States Mission Veterinary Partners Full time

    Job DescriptionJob DescriptionOverviewPrescott Animal Hospital is seeking a full-time Veterinary Technician or experienced veterinary assistant to join our teamCompensation: $20-25/hr depending on experience and credentials with sign-on bonusLocation: 1318 W Iron Springs Rd, Prescott, AZ 86305Benefits we offer:Discounts for your furry friendsMedical, vision...

  • Radiology Assistant

    7 days ago

    Prescott, Arizona, United States Common Spirit Full time

    Job Title: Imaging Services Support Assistant at Dignity Health-Yavapai Regional Medical Center Company Overview: Dignity Health-Yavapai Regional Medical Center, now part of CommonSpirit Health, is a not-for-profit integrated healthcare provider offering a wide range of inpatient and outpatient services with ample opportunities for career advancement. About...

  • Surgical Technician First Assist

    7 days ago

    Prescott, Arizona, United States Dignity Health Full time

    Dignity Health-Yavapai Regional Medical Center - Scrub Technician First AssistantAre you passionate about providing exceptional healthcare services and advancing your career? Look no further! Join the team at Dignity Health-Yavapai Regional Medical Center (DH-YRMC) and be part of a not-for-profit integrated healthcare provider that offers a wide range of...

  • Medical Assistant

    7 days ago

    Prescott, Arizona, United States Insight Global Full time

    Job DescriptionA provider in Prescott, AZ is looking to hire a Medical Assistant for their clinic. You will be responsible for performing patient care activities such as back office check-in, check-out, prescription refills, anemia, and iron management, administering injections, scheduling procedures, and providing patient education. You will schedule and...