Associate Director, Grants Management
3 weeks ago
The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference. Our 750+ FTE staff are adaptive problem solvers and passionate about enriching people’s lives. If you are mission-driven, dedicated to superior service and support, and can diligently work independently and in a collaborative environment, join our team. LAHSA is leading the fight to end homelessness in LA County. Here, not only would your work have a real impact on the community, but we also offer a comprehensive and competitive benefits package.
Created in 1993, LAHSA is a joint powers authority of the city and county of Los Angeles. As the lead agency in the HUD-funded Los Angeles Continuum of Care, we coordinate and manage over $800 million annually in federal, state, county, and city funds for programs providing shelter, housing, and services to people experiencing homelessness.
Under the direction of the Director of Grants Management and Compliance, the Associate Director of the Grants Management Unit is primarily responsible for managing the daily operations of the Grants Management Unit, as well as organizing and prioritizing the long-term objectives and work of the Unit. Areas of responsibility for this position include ensuring that LAHSA and its service providers are compliant with contractual, statutory, financial reporting, and other grant requirements associated with all LAHSA Funding Sources and Grantors, as well as Grant and (Active) Contract Management, financial reporting, technical assistance, reviewing and processing funding requests, and the creation and submission of cash requests for service providers and subcontractors. This position will also serve as the liaison between the Director of Grants Management and Compliance and both external entities (funders and service providers) and internal LAHSA Departments on all matters regarding programmatic accounting and grant administration.
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The functions listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities._**
**Essential Job Functions**:
- Serve as the Department expert and chief point of reference to both the Director of Grants Management and Compliance and the CFO on programs, projects, and initiatives with strategic importance to both LAHSA and the Grants Management and Compliance Department specifically.
- Provide leadership and direction in accordance with the overall Strategic Vision and Strategic Priorities of the Grants Management and Compliance Department
- Assist with the definition and framing of complex, multidimensional issues to develop or refine timelines, processes, and procedures for decision-making.
- Work to foster a strong customer service orientation within the Grants Management and Compliance Department, and LAHSA to ensure closer collaboration both internally and with external entities LAHSA works with.
- Maintain a positive work environment by focusing on motivating staff with a high-quality, results-oriented emphasis, respecting individuals, encouraging innovation, constant operational improvements, and collaboration.
- Facilitate staff's ongoing learning, professional satisfaction, and development through training, mentoring, work assignments, and granting increased responsibility and autonomy to Unit staff over time.
- Oversee and maintain an automated fund accounting system in accordance with GAAP and applicable Federal, State, County, City, and LAHSA regulations.
- Update and maintain various databases used by the Grants Management and Compliance Department, including _Abila MIP_, _Microix_, Enterprise Grants Management System (EGMS), and the _Homeless Management Information System_ (HMIS).
- Oversee the evaluation and categorization of LAHSA Funding Sources into the “Restricted” and “Unrestricted” classifications and assign them to the corresponding Managers and teams.
- Evaluate existing program accounting and grant management policies and procedures at LAHSA to recommend changes and improvements as necessary.
- Supervise the preparation, reconciliation, and timely submission of cash requests to grantors, as well as the timely preparation, reconciliation, and processing of funding requests submitted by subcontractors, service providers, and vendors.
- Track account receivables ensure follow-ups for timely collection, and work with both service providers and grantors to quickly resolve any issues.
- Oversee the check disbursements process to ensure that all vendors and service providers are paid on a timely basis (and that service providers comply with LAHSA requirements regarding cash management by-Grant)
- Oversee the closeout procedures for all LAHSA grants to ensure that all eligible expenditures have been reimbursed, that all cash has been requested and received in a timely manner, and that all savings have been identified and reported to
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