Manager, Grants Management
3 weeks ago
The Los Angeles Homeless Services Authority (LAHSA)seeks motivated professionals who want to use their talents and skills to make a difference. Our 750+ FTE staff are adaptive problem solvers and passionate about enriching people’s lives. If you are mission-driven, dedicated to superior service and support, and can diligently work independently and in a collaborative environment, join our team. LAHSA is leading the fight to end homelessness in LA County. Here, not only would your work have a real impact on the community, but we also offer a comprehensive and competitive benefits package.
Created in 1993, LAHSA is a joint powers authority of the city and county of Los Angeles. As the lead agency in the HUD-funded Los Angeles Continuum of Care, we coordinate and manage over $800 million annually in federal, state, county, and city funds for programs providing shelter, housing, and services to people experiencing homelessness.
This position will serve as the Manager of the Grants Management Team and will be responsible for managing the daily operations of the Unit. Areas of responsibility include ensuring that LAHSA and its service providers are compliant with the contractual, statutory, financial reporting, and other requirements associated with LAHSA’s various Funder and Grant Agreements, as well as Active Contract and Grants Management tasks, the timely creation, coding, and submission of reimbursement payments to LAHSA Funders, the recapture of Advances (or other unspent contracted funds) from LAHSA Service Providers to repay LAHSA Funders, the timely processing of funding requests for Service Providers, financial reporting, and technical assistance. This position is also responsible for directly managing the day-to-day tasks and workflow of the staff that reports to the Grants Management Unit.
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The functions listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities._**
**Essential Job Functions**:
- Supervise and mentor staff, to ensure timely, appropriate, efficient, and effective completion of their tasks and capacity building where needed.
- Prioritize the goals and workload of the GMC by delegating assignments to subordinates and contributing to tasks as needed.
- Evaluate and review existing policies and procedures related to advances, unspent funds, and recoupment and to recommend changes as needed.
- Support maintenance and accuracy of various databases used by the Grants Management and Compliance Department, including MIP, the Homeless Management Information System, EGMS and Microix.
- Serve as a primary contact for LAHSA funded Service Providers regarding the recapture and reprogramming of funds, budgets, budget modifications, and cash requests.
- Manage the Service Provider invoice process to ensure compliance with LAHSA requirements regarding fiscal management.
- Review Service Provider funding requests for proper expenditure coding amongst contracts, account codes, program types, funding sources, SPA (Service Planning Areas), target population, and allocation amongst expenditure cost categories, among other variables.
- Conduct regular site visits and become familiar with various funder objectives and allowable costs.
- This position will collaborate with the Associate Director of Grants Management and Compliance to assign and manage Mini-Desk Reviews.
- Manage the closeout procedures for LAHSA grants to ensure that all eligible expenditures have been reimbursed, all cash has been requested and received in a timely manner, and that all savings have been identified and reported to the grantors.
- Support policies and procedures to ensure fidelity of practice amongst direct reports. Communicate GMC standard work, and support onboarding of Sr Grants/ Grants Specialist.
- Ensure alignment with the scope of required service (SRS) and Funding Eligibility Matrix.
- Establish, implement, and maintain improved internal controls and accounting procedures for LAHSA.
- Prepare and maintain SP (Service Provider) records for pass-through programs, and examine, analyze, and interpret accounting records, as necessary.
- Provide and/or supervise technical assistance training provided to both Service Providers and LAHSA staff.
- Supervise and/or contribute to the review and approval of all financial sections of Contracts and Grants, RFPs (request for proposal), for LAHSA Service Providers.
- Assist auditors with financial audits or reviews of LAHSA or its administration of various funding sources and grants.
- Assume other responsibilities as directed to by the CFAO (Chief Financial & Administrative Officer), DCFAO, Director of Grants Management and Compliance, and Associate Director, and support their functions when necessary.
- Perform
**_ _**_Performance Management/ KPI (Key performance indicators)_**
- _ Oversee the monitoring of grantee performance management, ensuring they are achieving th
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