Hcv Program Supervisor

2 weeks ago

Chicago, United States CVR Associates Full time

_**This position is not eligible for telework ( remote/ work from home)**_

For more than 24 years, CVR's team of professionals has provided technical assistance and program management to affordable housing programs across the country. CVR prides itself on providing extensive training, mentoring, and succession planning to its employees. We continue to expand, adding to an approximately 200-member team across the nation. CVR has offices in Atlanta, Chicago, Miami, New York, and Tampa, to name a few.

The Program Operations Supervisor is responsible for overseeing the operations of the Housing Specialists and office support staff by reviewing and monitoring staff's work performance, ensuring that staff shows continuous progress in customer relations with internal and external responsibilities. Assign caseload/tasks to staff for processing and setting deadlines for work completion.

ESSENTIAL DUTIES
- Monitors and reviews the operations of the program to ensure adherence to objectives and compliance with rules and regulations, including assisting in the review of current participant records and statistical reports including the coordination annual and interim recertifications, requests for moves/transfers with continued occupancy, Housing Assistance Payment Contract/Leases executions, and lease enforcement for HCV program participants/landlords.
- Assist with policy and procedure change implementation.
- Assist with developing training content/materials and facilitate staff training.
- Key point of contact for training new staff, or staff who need assistance in a particular area of their position. Present updates to management in written format on the progress of employees who have been trained with further recommendations if necessary.
- Monitors staff workloads and caseloads.
- Utilizes automated system monitoring and reporting tools to track productivity levels.
- Performs all HCV processing elements as needed or when there are staff vacancies.
- Assist in monitoring and approving recommendations for termination of assistance or HAP contract when appropriate
- Monitors participant moves and lease terminations and provides reports on changes
- Prepares monthly/weekly reports on all HCV program processing elements.
- Conduct briefings with tenants to explain HUD guidelines
- Answer telephone inquiries voucher participants and property owners
- Report any unsatisfactory performance of monitored caseloads and propose corrective measures and performance improvement plans
- Capable of recognizing staff’s deficiencies and taking disciplinary action when warranted
- Hold weekly meetings with staff to discuss policy and procedure changes, issues, or concerns
- Meet with Program Manager weekly to review/discuss changes or suggestions changes for the improvement to program operation
- Monitors completion of QC corrections. Periodically assist with conducting QC file reviews
- Consult and assist Housing Specialist on problem solving, difficult calculations, conflict resolution and casework management
- Analyze, reconcile, and maintain monthly reports
- Perform annual evaluations for assigned staff
- Handle special projects as needed.
- Additional duties as assigned

**QUALIFICATIONS / EXPERIENCE**:

- Bachelor’s degree preferred in business, social work, or public administration.
- 3-5 years of previous experience working with the public in a Housing Choice Voucher, low-income tax credit, and similar non-profit programs working with low-income families.
- Must possess 3-5 years of client service experience.
- Previous experience as a supervisor or in a leadership role, desired.
- A combination of training, education, and experience that is equivalent to the employment standard listed above and that would provide the required knowledge and abilities
- Experience working in a high-volume call and production environment with high-performance guidelines and stringent deadline
- Knowledge of public sector housing authority programs and systems is a plus

Pay: $56,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift

**Education**:

- Associate (preferred)

**Experience**:

- Case management: 1 year (preferred)
- Fair Housing regulations: 1 year (preferred)
- HCV/ Section 8: 1 year (required)

Work Location: In person

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