HR Associate

4 weeks ago

Chicago, United States Cara Chicago Full time

**HR ASSOCIATE**

**About Cara Collective**

Cara Collective seeks to fuel a courageous national movement to eradicate relational and financial poverty. Through our four entities - Cara, Cleanslate, Cara Connects, and Cara Plus - we engage job seekers, employers, and other organizations across the country to break the cycle of poverty through the power and purpose of employment.

At present, we produce 1,000 jobs each year; however, our results don’t just end with employment. Today, we take the insights gained over the past 30 years to equip other organizations and employers with practices to help build a more inclusive economy. Learn more at


**About the Role**

The HR Associate serves as a member of the Cara Collective HR Team and will be tasked with a variety of items in all HR functions across the enterprise such as recruitment, onboarding, offboarding, and payroll. The HR Associate will be responsible for maintaining and organizing sensitive data and providing quality customer service to internal and external stakeholders.

**Reports To**

Senior Director of HR

**Direct Report(s)**

N/A

**Outcomes**

The HR Associate will play a key part in supporting Cara Collective HR operations, contributing to the development of a positive work environment, and ensuring the efficient management of our HR processes.

**The Responsibilities of the HR Associate**

**Human Resources & Payroll (65%)**
- Assist with day-to-day administrative duties and operations of the HR department.
- Maintain, update, and audit both physical and digital employee records, including personnel and transitional worker files, ensuring accuracy and compliance.
- Coordinate and take minutes for HR initiatives such as meetings, training sessions, and surveys, while also actively participating in and organizing staff engagement events aimed at enhancing the employee experience.
- Assist the team with employee inquiries concerning HR matters, including rules, regulations, policies, and procedures.
- Conduct initial orientation for newly hired employees, including completing HR orientation and Paycom onboarding for Cleanslate and Cara Connects transitional workers, providing hands-on technical support as required.
- Ensure transitional worker job assignments and external managers are accurately entered into Paycom in a timely manner.
- Assist with the bi-weekly payroll process for Cara Collective and its multiple Social Enterprises, offering backup support and completing additional payroll duties as needed.
- Provide support to employees, transitional workers and external managers with payroll and the payroll system.
- Process timesheets promptly for Cleanslate and Cara Connects transitional workers on a weekly basis.
- Coordinate paycheck delivery; sort and distribute paychecks.
- Pull necessary payroll-related reports for the Finance Department, Contracts Department, and Social Enterprises.
- Collaborate with the Finance Department and employees as it relates to returned payroll funds.
- Help maintain data integrity in the payroll system by updating forms and inputting information such as new hires, terminations, title changes, pay increases, direct deposits, grant enrollments, etc.

**Recruitment (15%)**
- conducting phone
screens, scheduling interviews, processing background and reference checks, and the overall tracking of the recruitment process.
- Support the Senior Director of HR in planning and actively contributing to our talent acquisition strategies across the enterprise.

**Benefits 10%**
- Support the HR team in tracking employees’ insurance and benefits eligibility, schedule new hire benefits meetings, and maintain benefits records.
- Assist in the processing of benefits, including but not limited to,pre-tax benefits, phone reimbursements, and 401(k).
- Support the gathering and processing of data and reports for all benefits audits including the annual 401(k) audit.

**Compliance 10%**
- Timely completion of I-9’s for new hires and re-hires.
- Ensure compliance with company policies and procedures and legal regulations.
- Support the HR team with the State of IL and City of Chicago Harassment Prevention and Bystander Training compliance.
- Assist with reporting requirements, including generating reports on PTO, ACA, 401(k), EEO, and fulfilling other requests as necessary.

**Qualifications**

We are excited to offer an opportunity for a passionate and dedicated individual to join our team as an HR Associate at the entry level. This role is designed for a proactive, detail-oriented professional who is eager to begin their career in Human Resources.
- 0-2 years of experience in a Human Resources role or a related internship.
- Basic understanding of HR functions and best practices.
- Familiarity with labor laws and regulations.
- Working knowledge of Microsoft Office Suite.
- Experience with Salesforce, Paycom, or other similar databases or HR information systems.
- Excellent communication, interpersonal skills, and respon

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