Acquisition Liaison

2 months ago

Washington, United States Jefferson Consulting Group Full time

Acquisition Customer Liaison (ACL) services (with limited supervision required) are available to support:
Pre-Award:

- Recommendations on optimal acquisition strategy and assistance with acquisition planning
- Assistance with documenting technical requirements associated with the requirements office needs
- Customer focused assistance, especially in the requirements development process which should be very interactive
- Participation in multi-functional meetings with the requirements office and contracting staff
- Assistance with drafting, updating, and finalizing all the pre-solicitation requirements documents, including:
- Statement of Work (SOW) or Performance Work Statement (PWS) or Statement of Objectives (SOO) or Problem Statements and Statement of Need (when a SOW/longer requirements document is not appropriate);
- Independent Government Cost Estimate (IGCE);
- Market Research Report (to include appropriate NAICS codes and small business socioeconomic capability);
- Contracting Officer’s Representative (COR) Nomination;
- Requests for Information (RFIs) (to support Market Research Reports);
- Justification and Approval (J&A) documents;
- Evaluation criteria; and
- Service Level Agreements
- Etc.
- Input of all new contract action and funding requests into the contract writing system (PRISM) on the customers behalf (at DFC, PRISM is used to gather customer requirements using Requirements Workspace, create project team kickoff requirement using Requirements Checklist, create Funding Requisition, obtain budget approvals, create draft solicitations and contracts, accept, approve and track invoices, and perform data analysis)

Post-Award:

- Customer assistance with the preparation of modification request documentation to include but not limited to, the following:

- Modification Request Form
- PWS Scope Changes
- IGCE for Scope Changes
- Justification for a scope increase
- Justification to extend services
- SLAs for additional services
- Contract oversight and acquisition-administrative assistance in the customer offices (such as assisting CORs in monitoring contractor performance, option exercise deadline alerts, preparation of file documentation for contract close-out, and review of daily invoice status reports and recommendations on overdue invoices)
- Assistance with documenting contractor performance concerns
- Assistance with the CPARs program, from working with the customers to developing their assessments, to reviewing and assisting DFC in ensuring operational compliance of all parties
- Assistance with close-out of DFC Contracts, including preparation of all documentation for the modification file

Administrative/Programmatic Assistance:

- Initiation of the contractor onboarding process and assistance with the offboarding process
- Assistance with the development and maintenance of a real-time Contracting Officer Representative (COR) active repository / tracking system of appointments by date, designations by contract, and training/CLP compliance
- Assistance with COR CLPs/Training, i.e., providing ad-hoc, one-on-one training on pre-existing modules for acquisition related topics, e.g., contract administration, monitoring performance, processing invoices, documenting close-outs, etc.
- Maintenance of consistent oversight over the major forms of communication between the Acquisition Office and DFC CORs/the acquisition community, providing regular updates on acquisitions news, trainings, upcoming events, and policy releases.
- Oversight and updates to the ACQ COR Corner website and the DFC CORs Microsoft Teams channel
- Assistance in hosting office hours weekly to provide real-time answers to basic customer acquisition related questions or guidance to customers on locating and completing Microsoft forms
- Assistance to purchase card manager in the operations of the purchase card program
- Assistance with drafting and keeping track of Inter-Agency Agreements (IAAs) forms, and liaising with other government contracting offices for requirements documentation
- Assistance with small business (SB) program support, outreach to foster small business participation, and tracking of SB metrics
- Assistance with Reviews/Audits/Gap Analysis on contracts and acquisition operational related topics
- Assistance with targeted research and data mining on the FAR, for policy writing and inquiries into contracting operations
- Assistance and support of industry day programs
- Input of data for Weekly Report of Accomplishments per contractor employee, including problems encountered, and projection of work to be completed
- Input of data for Weekly Status Report for PMO Lead detailing completed and ongoing actions, including problems/conflicts encountered, and action items for the upcoming week
- Input of data for Monthly Report of work completed (sum of weekly reports), per assignment, including estimated time to project completion for ongoing assignments, problems encountered, significant accomplishments and pr

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