Accounting and Administrative Specialist

6 days ago

Schenectady, United States Transfinder Full time

**Location: Onsite at 440 State Street, Schenectady, NY 12305**

**What we do**

**Transfinder** is a **leading provider of transportation management and communication solutions**, delivering **faster, safer and smarter technology for school districts** and municipal governments. With a focus on **client satisfaction**, the company combines **its cutting-edge solutions** with **award-winning** customer service, fostering long-term relationships based on respect, confidence, integrity, and trust. Widely used by over 2,000 School Districts nationwide and in Canada, Transfinder is dedicated to ensuring their clients have the best possible transportation experience.

**What you’ll love about Transfinder.**
- **Cutting-Edge Technology**: Award winning technology built upon Esri's industry-leading mapping and GIS technology.
- **Collaborative Environment**: Join a team-focused workplace with an open-door management style and an entrepreneurial spirit.
- **Client-Centric Culture**: Experience a strong culture that encourages employees to anticipate and meet client needs, fosters ownership of support and service issues, and builds long-term relationships based on respect, confidence, integrity, and trust.
- **Award-Winning**: We've earned multiple "Best Places to Work" awards for our exceptional workplace.

**What will you do?**

As a member of the Transfinder Administrative Department, the Accounting/Administrative Specialist will be responsible for numerous administrative and accounting responsibilities. The position requires effective organizational and time-management skills, and a high degree of accuracy, attention to detail, and confidentiality.

**Responsibilities**
- Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidently as needed.
- Assist with the processing of sales orders and sales tracking. Ensure correct documents are received for invoicing and hardware ordering.
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable in QuickBooks, Microsoft dynamics CRM, and appropriate spreadsheets.
- Perform administrative duties including timely preparation of expense reports, paying invoices, and scanning and filing documents.
- Maintain inventory of the company’s supplies, reordering as needed.
- Obtain and store relevant client information and sales records such as contracts, proposals, and tax-exempt certificates.
- Make and confirm travel arrangements for staff.
- Plan, coordinate, organize and help at various company meetings, events, and celebrations.
- Receive and sort daily mail, filing appropriate documents accordingly. Assist with mailings to employees and clients.

**Must have experience.**
- Bachelor's Degree with 2+ years of experience in a related field, such as accounting or banking
- Experience with accounts receivable, accounts payable or other accounting type tasks

**Salary $50,000 to $65,000**

Salary is established based on various factors, including, but not limited to, prior employment history/job related knowledge, education and training, skills, and geographic location.

These factors are taken into consideration during the employment offer process.

Pay: $55,000.00 - $65,000.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Work Location: In person

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