Accounting and Administrative Assistant

2 weeks ago

Sacramento, United States Biondi Paving & Engineering Full time

**PRIMARY FUNCTION**

Accounting Procedures and Contracts Administrative Support

**PROFESSIONAL QUALIFICATIONS**
- 2 Year College Degree preferred; or _**Three **_years related experience; or equivalent combination of education and experience.
- Minimum of _**Three**_ years demonstrated successful experience in construction accounting and administration
- Highly Proficient in Microsoft Office work environment
- Notary a plus

**PERSONAL QUALIFICATIONS**
- Good oral and written communication skills.
- Strong organizational skills; self-motivated with ability to prioritize, perform follow-up and complete multiple tasks.
- High degree of customer focused sensitivity towards both internal and external customers. Team player with demonstrated ability to build effective relationships.
- Valid California Drivers License and a clean driving record.

**ESSENTIAL FUNCTIONS**

**(other duties as assigned)**

**Accounting ** 50**%**
- Code and Process AP Invoices, Print Checks
- Material Tag Processing
- Job Cost Accounting & Verification
- Fuel Allocation Accounting
- W-9/1099 Tax Form Filing Requirements
- Verify Payments to Vendor Statements
- Payroll Process Backup
- Accounts Receivable Process Backup

**Contract Administration ** 40**%**
- Sage and Job Tracker setup - Customers/Jobs/Contracts/Commitments
- Labor Compliance Reporting
- Job Budget Import Routines
- Subcontractor Management
- Request Prelien Information from General Contractors
- Create or Request Certificates of Insurance for Customers
- Order Payment & Performance Bonds
- Track Certificates of Insurance from Subcontractors
- Attend Bid Openings on as needed basis

**Office Administration ** 5**%**
- Reception
- Answers Phones
- Open mail, distribute

**General Clerical ** 5**%**
- Setup & Maintain Contract/Job Files
- Accounts Payable Filing
- Year End File Transfer & Setup

**PHYSICAL REQUIREMENTS**

The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Standing, walking, sitting, bending, squatting, etc. as associated with common office practices.
- Able to communicate clearly, both in person and via telecommunication.
- Able to operate a personal computer/computer terminal.
- Able to travel to other locations on an occasional basis.
- Able to frequently lift and/or move up to 25 pounds, occasionally lift and/or move up to 50 pounds.

**WORK ENVIRONMENT**

Inside environmental conditions; protection from weather conditions but not necessarily from temperature changes. Noise level is consistent with an active office environment in an industrial setting.

Pay: $25.00 - $35.00 per hour

Expected hours: 32 - 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Relocate:

- Sacramento, CA 95824: Relocate before starting work (required)

Work Location: In person

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