Administrative Assistant
2 months ago
**P**rimary **Responsibilities**:
- Answer phones and greet vendors, customers, and applicants with a welcoming attitude.
- Maintain warehouse inventory management system (NetSuite)
- Inventory - Real time Work Order updates, Work Order Completion, Cycle Counts, Proactive Cycle Counts, Appropriate Inventory Corrections
- Generate part numbers/BOM’s within ERP system (NetSuite)
- Manages and creates inventory control processes
- Reads Prints (2D Drawings) and enters part numbers, materials into ERP system (NetSuite)
- Analyze physical inventory, establishing/maintaining inventory discrepancy investigations
- Establishes processes and procedures that support and record production inventory activities
- Responsible for all inventory adjustments in ERP system (NetSuite). This includes notification of changes to appropriate personnel and obtaining prior authorization to make changes in ERP system (NetSuite)
- Ensures all packing lists and/or pertinent documentation is scanned in NetSuite and filed in appropriate location as directed
- Post company informational postings/memos such as employee EEO posters, employee meetings, monthly event memos, and any other miscellaneous memos as necessary.
- Keep Kitchen, Bathrooms, Conference Room, and other Office areas clean, stocked, and tidy; purchase items to restock as necessary. Take out trash in kitchen daily or when full.
- Assist Office Manager and Director of HR with all employee meetings and company events for employees and customers
- Assist all other departments with any necessary administrative tasks.
- Employee Appreciation Fridays - provide employees with fresh popcorn and/or sno-cones
- Backup and/or assist Office Manager with billing
- Assist Office Manager with any miscellaneous tasks as necessary.
**Requirements**:
- Experience with NetSuite a plus
- Clear, effective communication with a friendly attitude
- Ability to communicate effectively across department teams
- Strong computer skills (Word, Excel)
- Self-driven and a team player with strong work ethic and initiative
- Strong attention to detail and organizational skills required
- Ability to operate under deadlines and prioritize projects when necessary
- High school diploma or GED
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