Undergraduate Advisor

3 weeks ago

Los Angeles, United States UCLA Full time

Under the general supervision of the Department Academic Vice Chair and the Lead Undergraduate Advisor, serve as the Undergraduate Advisor for the Department of Physics and Astronomy. Provide academic advising for 550+ majors as well as non-majors taking Physics and Astronomy courses. Advise prospective and current students on the department's programs, degree requirements, courses and policies, as well as broader University policies and procedures. Schedule all courses for the Physics and Astronomy Department based on knowledge of departmental requirements and policies, coordinate with other academic units to prevent scheduling conflicts and to insure time to degree, and handle requests for special scheduling needs. Provide supervision and instruction to 12-20 Undergrad Readers per quarter regarding their assignments. Update and maintain the Physics and Astronomy Undergraduate Advising web page. Serve as the department evaluation coordinator. Manage budget expenses for department student organizations. Assist in making group presentations and in representing the department at L&S Orientation for incoming freshmen and transfer students, and at various other campus events. Assist in planning and coordinating the department graduation ceremony. Manage and coordinate the textbook order process. Assist the Lead Undergraduate Advisor with special projects as needed.**Salary & Compensation**
- UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

**Qualifications**
- Demonstrated work experience in counseling in an institution of higher education (preferred) And
- Experience in using platforms such as Counselor Desktop, OASIS, SAWeb, and DARS (preferred)
- 1. Demonstrated skill in writing logical, concise and grammatically correct communications, including correspondence, reports, and booklets. (required)
- 2. Communication skills sufficient to accurately convey information to public, students, faculty, staff and other university offices regarding UCLA's programs in Physics and Astronomy. (required)
- 3. Ability to communicate effectively and interact diplomatically with a variety of ethnic and economic backgrounds. (required)
- 4. Knowledge of and ability to interpret and explain University and Department policies and procedures to students, faculty, staff and the general public. (required)
- 5. Demonstrated skill in employing fundamental counseling techniques with sensitivity and confidentiality to advise students on course curriculum, procedures and other concerns. (required)
- 6. Demonstrated ability to work independently and accurately with detail, and ability to follow assignments through to completion with mínimal supervision. (required)
- 7. Ability to maintain clear and complete records and to analyze and interpret data to compile reports and make recommendations for improvement. (required)
- 8. Ability to establish and maintain cooperative working relationships with colleagues, faculty, university officials, students and the public. (required)
- 9. Skill in establishing goals and setting priorities which accurately reflect the relative importance of job responsibilities. (required)
- 10. Knowledge and ability to work under frequent or unexpected interruptions and continue to meet deadlines. (required)
- 11. Ability to operate a PC. Skill in the use of Microsoft Office Suite (i.e. Excel, Access, PowerPoint, Outlook) and Google docs. (required)
- 12. Ability to recognize problems and generate alternatives or offer solutions based on knowledge of procedures and existing guidelines. (required)

**Special Conditions for Employment**
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

**Schedule**

8:00 a.m. to 5:00 p.m.
- **Union/Policy Covered**

99-Policy Covered
- **Complete Position Description**

Apply

**Campus Requisition #**:
1611

**UC Payroll Title**:
STDT SVC ADVISOR 2

**Department**:
PHYSICS & ASTRONOMY

**Appointment Type**:
2 - Staff: Career
- **Full Salary Range**:
USD $24.62/Hr. - USD $48.18/Hr.

**Remote/Hybrid Eligibility**:
Yes

**Department Location**:
430 Portola Plz Physics

**Total Openings**:
1

**Full or Part Time**:
Full Time

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