Administrative Assistant

2 months ago

Houston, United States MD Anderson Cancer Center Full time

**JOB SPECIFIC COMPETENCIES**

**Administrative Function**

1. Provides administrative/secretarial support to include assistance with manuscripts, CV, and abstracts.

2. Compose formal and informal correspondence and documents, creates, edits, and formats presentation, and compiles reports as needed.

3. Takes, prepares and distributes meeting minutes.

4. Manages faculty calendars while appropriately communicating with faculty of any date and time conflicts, confirmation of completed requests, and meeting reminders.

5. Prepare and coordinates travel itineraries for assigned faculty within the Concur System Database, and ensures timely submissions for reimbursement expense reports.

6. Manage and update curriculum vitae monthly in the Faculty Information System (FIS).

7. Arranges conferences according to department specifications, including booking rooms, catering and equipment.

**Clerical and Financial related Activities**

1. Pick up and distribute clinical cases to assigned faculty as requested.

2. Responsible for creating purchase orders and reconciling assigned faculty PRS accounts.

3. Maintain inventory of office supplies.

4. May be responsible for financial transaction audits for the faculty's research accounts.

5. Maintains accurate and current off-site equipment forms for assigned faculty.

6. Prepares, submits and maintains Faculty extramural leave and PTO requests.

**Kronos Database Support**

1. Assist department timekeeper with initiating and managing time and attendance via kronos database.

2. Serve as backup to primary timekeeper in managing the weekly pay period closeout, as assigned for the dept.

**Computer Applications**

1. Prepares complex/advanced documents using Microsoft office.

2. Composes formal and informal correspondence, and formats presentations, using strong writing, word-processing, presentation and grammatical skills.

3. Assist in creating and maintaining faculty's CV's, and NIH biosketch in the appropriate institutional format using institutional software and other software as needed.

**Other Administrative functions**

1. May be responsible for assisting with the process, submission and completion of research protocols.

2. May be responsible for coordinating complex aspects and ensures timely submission of required documentation (electronically or by hard copy) for institutional and governmental grants.

Other duties as assigned

Additional Information
- Requisition ID: 166873
- Employment Status: Full-Time
- Employee Status: Regular
- Work Week: Days
- Minimum Salary: US Dollar (USD) 39,000
- Midpoint Salary: US Dollar (USD) 49,000
- Maximum Salary : US Dollar (USD) 59,000
- FLSA: non-exempt and eligible for overtime pay
- Fund Type: Hard
- Work Location: Hybrid Onsite/Remote
- Pivotal Position: No
- Referral Bonus Available?: No
- Relocation Assistance Available?: No
- Science Jobs: No

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