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Assistant Procurement Specialist

1 month ago

Providence, United States State of Rhode Island Full time

**Class Definition**:
**GENERAL DEFINITION OF CLASS**: Within the Department of Administration (DOA) Division of Purchases, to assist in the preparation and maintenance of routine procurement and contracting activities within both a paper-based and a digital eProcurement system and under the guidance and supervision of more experienced staff; and to do related work as required.

**S**UPERVISION RECEIVED**: Works under the guidance of a Buyer of higher rank from whom general and specific assignments and instructions are received; work is reviewed for format, content, conformance to rules, regulations and policy, soundness of judgement and correct interpretation.

**SUPERVISION EXERCISED**: None.

**Illustrative Examples of Work Performed**:

- Within the Department of Administration (DOA) Division of Purchases, to assist in the preparation and maintenance of routine procurement, vendor registration and contracting activities within both a paper-based and a digital eProcurement system and under the guidance and supervision of more experienced staff.
- To assist in developing and administering Public Invitations for Bid and other competitive solicitations in a predominantly digital environment.
- To assist in the evaluation of bid responses to determine technical merit, responsiveness to specified requirements, and general capability and capacity of bidders.
- To advise and instruct vendors with respect to procurement policies, registration activities and procedures.
- To assist user agencies in obtaining goods and services in the most cost-effective manner possible by offering and responding to requests for technical and other assistance from user agency personnel in a professional and timely manner.
- To assist vendors in selling goods and services to the State by responding to requests for technical and other assistance from vendors in a professional and timely manner.
- To conduct research into market trends to assist buyers and senior staff with the development of solicitations
- and contract documents.
- To prepare and/or type reports and correspondence.
- To do related work as required.

**Required Qualifications for Appointment**:
**KNOWLEDGE, SKILLS & CAPACITIES**: A basic knowledge of the principles, practices, and procedures involved in the procurement of supplies, equipment, and services; a familiarity with the principles and methods used in the establishment of standards and standard specifications for a wide variety of materials, supplies and equipment used by the various state departments and agencies; the ability to assist in the preparation of such standards and standard specifications; knowledge of office systems and procedures; oral and written communication skills; and related capacities and abilities.

**EDUCATION AND EXPERIENCE**:

- Education: Possession of a high School diploma or GED; and
- Experience: A minimum of four (4) years of employment in a public or private organization's business office involving the purchase and/or procurement of goods and/or services.
- Or, possession of an associate degree from a college of recognized standing in business administration or a closely related field and a minimum of two (2) years of employment in a public or private organization's business office involving the purchase and/or procurement of goods and/or services.
- Or, possession of a bachelor's degree from a college of recognized standing in business administration or a closely related field.

**Supplemental Information**:
Special assignments and cross-training and cross-coverage with other Assistant Procurement Specialists within the Division. Participate in both internal training sessions and opportunities from national procurement associations and cooperative organizations. Other related duties if/as needed within the Division. Expected to work well in a collaborative team environment, with client agencies, and independently.

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