Accounts Payable Specialist
4 weeks ago
If you find science, speed, and success exhilarating, you have come to the right place.
Novavax, Inc (Nasdaq:NVAX) is a biotechnology company that creates transformational vaccines that address some of the world’s most pressing infectious diseases. We have more than a decade of experience contending with some of the world’s most devastating diseases, including COVID-19, seasonal influenza, RSV, Ebola, MERS, and SARS. Hard-won lessons and significant advances illustrate that our proven technology has tremendous potential to make a substantial contribution to public health worldwide.
Novavax, Inc. is headquartered in Gaithersburg, Maryland with additional facilities in Uppsala, Sweden and Bohumil, Czech Republic.
Job Summary
TITLE: Accounts Payable Specialist
LOCATION: Gaithersburg, MD
Summary of the Position:
Essential Functions- Perform daily processing of 2-way and 3-way match invoices for assigned cost centers or vendors, in a variety of currencies, for up to eight legal entities
- Ensure Accounts Payable invoices have proper approval to pay; monitor approval workflow in SAP and follow-up with purchase order owners to ensure timely approval to pay is received
- Work cross-functionally to resolve invoice posting issues such as blocked invoices pending goods receipts and parked invoices requiring additional purchase order funding; escalate issues as appropriate
- Respond timely to internal stakeholders or external vendors regarding invoicing and payment inquiries
- Monitor the Accounts Payable mailboxes and assist with managing correspondence
- Obtain and analyze vendor account statements, reconcile to invoices in SAP
- Collaborate with internal business partners to review critical suppliers, support key business initiatives, and assist with enhancement projects within the procure to pay process
- Assist with month-end and year-end Accounts Payable duties, including aging report analysis, monitoring outstanding checks, and Form 1099 preparation
- Support internal/external audit and SOX requests
- Help identify process gaps and improvement opportunities
- Perform other duties as requested to support Accounts Payable and Accounting Operations- Minimum Requirements:
- 3-6 years of accounts payable/accounting experience
- SAP system experience a preferred
- Must be proficient in MS Excel and have a working knowledge of other MS Office Software
- B.S. Degree in Accounting or related field preferred
- Manufacturing or pharmaceutical experience a plus
- Customer-service mindset
- Deep understanding of 3-way match and P2P/PO processes
- Strong communication and writing skills- Other Qualifying Requirements:
- Results oriented; dependable; self-starter
- High attention to detail, self-prioritizes work, can critically evaluate information
- Collaborative, enjoys working cross functionally and in a team
Novavax offers a base salary, annual bonus, equity grants, professional career development/growth opportunities, and a comprehensive benefits package including medical, dental, vision, Rx, STD, LTD, Life, Optional Life, 401(k) plan.
Equal Opportunity Employer/Veterans/Disabled
Novavax is an equal employment opportunity employer. Employment and advancement opportunities are available to all individuals on an at-will basis, regardless of their race, color, national origin, religion, ancestry, citizenship status, military or veteran status, sex, sexual orientation, gender identity or expression, age, marital status, family responsibilities, pregnancy, disability, genetic information, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law.
Except where prohibited by applicable state law, this position requires that you be fully vaccinated against COVID-19 unless you need a reasonable accommodation or qualify for an exemption.
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