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Project Analyst/administrator

3 months ago

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Overview:
NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on _Delivering Solutions and Improving Lives_.

NV5 has an immediate need for a **Project Analyst/Administrator** in its Sacramento office.

**Responsibilities**:

- Set-up and maintain projects in Deltek Vision, including review new contracts, as well as advise Project Manager (PM) on the most efficient way to set-up projects to meet client billing requirements.
- Maintain projects as CO’s are added.
- Close each phase when work is completed and billed.
- Close entire job the period after all transactions are completed.
- Contract Administration.
- Consult/advise PM on contract options, obtain reviews, get contract issued, manage paper flow for local office, advise Principal in Charge (PIC) of projects without pending contracts and/or other contract issues.
- Process draft invoice for review and approval by PM. Review and maintain billing terms, ensure client’s requirements are met (back-up, status reports or lien waiver attached).
- Analyze subs budget vs. actual spent on projects. Reconcile contract/approved/pending CO’s vs. the total billed to-date on projects.
- Track Sub Consultants. Provide Contract Department with sub proposals to get sub consultant contract issued. Receive sub invoices and verify amount billed against budget, create and update Sub consultant tracking form in Excel. Present invoice to PM for approval. Input into Vision and send paperwork to Corporate Accounting office for posting.
- Provide and prepare detailed analysis of Project Budget including spent to date, billed to date, budget remaining, WIP, and A/R.
- Coordinate with clients and sub consultants. Determine appropriate client & sub consultant contacts, answer questions, obtain information, when necessary, communicate information to PM, and act as liaison for billing questions.
- Support/assist A/R & A/P personnel. Share information with A/R & A/P, resolve questions, ask for updated A/R information and inform A/R of any arrangements to existing invoices (voids/reissues).
- Monitor and report exceptions to firm wide policies and procedures.
- WIP corrections/ adjustment/management. Ensure correct rates due to changes, write downs, zero bill rate corrections, and labor category corrections.
- Perform analysis of mark-ups
- Participate in/assist with orientation for new PMs.
- Enter accounts payable invoices in Vision weekly
- Support procurement of subcontractor agreements, obtain all company required documents prior to retaining outside services
- Receive, review and distribute daily inspection reports, verify rates to subcontractor agreement, verify prevailing wage to determination in Vision
- Respond to requests for certificates of insurance
- Assist hiring manager with new hires/terminations/on-boarding
- Assist shared services with outstanding accounts receivable on collection calls
- Enter all new projects into Vision with the required documentation
- Provide administrative support to the engineering and business development staff
- Assist in report and proposal production
- Assist PA with pulling backup support for invoices

Qualifications:
**Education**
- ** **High school diploma, Associates Degree or equivalent experience

**Qualifications**
- Minimum of three years’ experience as an office administrator or payroll specialist preferred; knowledge of state and federal employment and wage and hour laws preferred.
- Experience with engineering firm a plus.
- Knowledge and proficiency in Microsoft Office products
- Experience Deltek Vision systems required.
- Proficiency in Excel and Word required.
- Strong attention to detail and organization skills required

**NV5 offers a complete and competitive benefit package**:
Medical Coverage

Dental Coverage

Vision Coverage

Voluntary Life

401(k) Program Financial Consulting through Morgan Stanley Smith Barney

Paid Time Off (PTO)

Holiday Pay

Employee Assistance Program (EAP)
- NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic _information, marital_ status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies w