Construction Administrator

2 weeks ago

Hayward, United States Cal Solar Inc Full time

**Construction Administration Specialist**

**Supervisor: Construction Administrator Lead**

**Classification**:Full-Time, Non-Exempt

**Summary Description**:
The Construction Administration Specialist (CAS) is responsible for supporting the Project Management, Construction, and Operations & Maintenance teams through ownership of all administrative tasks throughout the lifecycle of a project, from handoff through warranty / service period.

**Specific Job Responsibilities**:

- Create projects in Dropbox Master File Index and setup budgets, coordinating with Project Manager.
- Initiate project start-up (Scoop, Raken, complete contract summary sheet and submit to accounting department).
- Complete startups and renewals (e.g. utility locates, permit acquisition, bond acquisition, & project specific COIs)**.**:

- Assist with project specific badging, when required.
- Update Dropbox project folders with copies of executed change orders, update change order request (COR) log, and adjust contract value within accounting software.
- Create monthly draft project billing and work with the accounting department to ensure payments are received in a timely manner.
- Partner with Project & Construction Managers to address misc. data entry needs for Scoop and Raken.
- Work with the accounting department to track and escalate issues with Accounts Receivables (ARs).
- Assist with purchasing platforms and vendor accounts to ensure that projects have necessary materials needed to execute work timely.
- Monitor compliance for apprenticeship ratios, working with the labor compliance department and WECA (Western Electrical Contractors Association) to help ensure the company is meeting requirements on all projects.
- Assist Project Manager with scheduling AHJ, utility and special inspections.
- Distribute weekly field hours report to estimating and construction management teams.
- Assist service department with administrative and billing items.
- Coordinate with the marketing department for jobsite photo opportunities.
- Assist Construction Manager and/or General Foreman with managing rental equipment & site service ordering, as well as tracking delivery & call-offs.
- Oversee and audit field purchase orders (ex. Home Depot), ensuring project information is properly coded onto orders.
- Work with concierge service to book field crew travel reservations.
- Order sticker and placard creation, working with the field teams to coordinate orders and deliveries.
- Organize project events (lunch meetings, team building events, etc.)

**Required Skills/Abilities**:

- 3+ Years of experience in a Construction Administration role, or equivalent.
- Familiarity with Dropbox, SCOOP, and Google Applications Suite (Drive, Calendar, Sheets, etc.) or similar software.
- Embody company behaviors consistent with company core values and always demonstrate those values interactions with internal and external stakeholders.
- Strong written & verbal communication, organizational, decision-making, attention to detail, and problem-solving skills required.
- Ability to work with a wide variety of construction groups: clients, office management, field management, and subcontractors.

**Benefits**:
Competitive hourly and salary rates DOE

Health, vision and dental insurance

401(k) plan

Paid holidays

Flexible PTO and great work-life balance

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