Administrative Assistant

2 months ago

Chicago, United States SkyTech Security Services Full time

SkyTech Security Services provides professional security services for a large number of government and commercial clients throughout Chicago. Our company headquarters is conveniently located in the south loop of Chicago. SkyTech Security has been in business for 22 years and is growing, with no end to the opportunities available both internally and externally. SkyTech Security is a privately-owned, fully authorized security provider that offers a full spectrum of armed and unarmed guard services. SkyTech is committed to providing high-quality training, learning and continuous development for its security personnel.

SkyTech is a veteran-owned business that is diversity certified and an Equal Opportunity Employer

**Why Should You Choose SkyTech? Because We Offer**:

- Benefits
- Medical, Dental, and Vision
- Paid Time Off, Including Holidays
- Growth Opportunity-We like to promote from within
- 401k match
- On-going training opportunities
- Competitive salary

Under general directions, the Administrative Assistant performs a variety of tasks and projects to support the HR team. Coordination in areas such as but not limited to assisting with the recruitment for all open job requisitions, interviewing, record-keeping, new hire onboarding management, as well as overall support of the strategic operational goals of SkyTech Security's Human Resource Department.

**Responsibilities**:

- Provide preemptive support to the HR team to facilitate all primary HR functions
- Facilitate employee onboarding process as needed (including reference, employment and background verification)
- Completes all HRIS data entries and reviews documents to ensure accuracy, compliance and completion during the new employee onboarding process
- Responsible for updating employee personnel files to document personnel actions and provide information for the HR and payroll departments
- Answer incoming calls for the Human Resources Department
- Conduct telephone screenings and live Interviews
- Facilitate weekly orientation class for potential hires
- Follow up with employee's on-boarding paperwork and requirements
- Key in demographic information and maintain confidential personnel files
- Service employee database records
- Assist with uniform distribution and/or exchanges
- Ensure that all timesheets are sent and received by remote/field employees on a weekly basis while validating signatures and dates.
- Coordinate with field supervision on a daily basis for the management of timesheets.
- Complete the data entry of certified payroll.
- Manage and enroll employees in direct deposit and prepaid cards.
- Sort and distribute payroll checks on a weekly and biweekly basis.
- Scan and file A/P, A/R, and payroll documentation.
- Other duties as assigned

**Requirements**:

- High School Diploma/ GED or Transcript
- One year of office experience
- Must possess strong interpersonal skills
- Ability to effectively present information and respond to questions from managers, support staff and the general public
- Proficient technical/analytical skills, specifically in HRIS, payroll/scheduling and Microsoft Office programs (Word, Excel, PowerPoint, etc.)
- Must be able to effectively read and interpret information, present numerical data in a resourceful manner and skillfully gather and analyze information
- Must be able to prioritize and plan work activities as to use time efficiently
- Must be organized, accurate, thorough, and able to monitor work for quality
- Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
- Exercise good judgement and utmost discretion when handling sensitive or confidential information
- Eagerness to learn and take on new and stretch assignments

Location: 910 W Van Buren St, Chicago, IL 60607, USA

**Benefits**:

- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- No weekends

**Education**:

- High school or equivalent (required)

**Experience**:

- Human resources: 1 year (required)

Work Location: In person

  • Sales Assistant

    2 weeks ago

    Chicago, United States Mesirow Financial Administrative Corp Full time

    **The Opportunity**: Mesirow is an independent, employee-owned financial services firm founded in 1937. Headquartered in Chicago, with offices around the world, Mesirow serves clients through capabilities spanning Global Investment Management, Capital Markets and Investment Banking, and Advisory Services. We are proud that our intentional culture results in...

  • Administrative Assistant

    20 hours ago

    Chicago, United States Channel Partners Group Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Responsibilities**: - Answer and direct phone...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States KD Consulting LLC Full time

    Work Hours: Monday-Friday 9AM-6PM Job Description: We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support and ensure efficient operation of the office. Responsibilities: * Perform clerical duties, including data entry, filing, and managing documents. * Utilize QuickBooks for...

  • Administrative Assistant

    4 days ago

    Chicago, United States ESPERANZA HEALTH CENTERS Full time

    Description: **Esperanza Health Centers offers benefits to all its full-time employees**: BCBS Medical PPO Plans**|** Ameritas Dental **|**Eye Med Vision**|**401K**|**Tuition Reimbursement up to $5,000 per year|10 Paid Holidays and 16 Days of Paid Time Off **Compensation (Based on experience and qualifications)**:$20.00 - $25.00 Hourly. **Schedule**:...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States Strategic Innovations Consulting LLC Full time

    ### Administrative Assistant - Future Role**Location:** Chicago Area**Duration:** Pending Contract Finalization**About the Role:**SIC is anticipating future staffing needs and is currently recruiting talent for the position of Administrative Assistant. This is a proactive recruitment effort aimed at assembling a pool of qualified candidates for an upcoming...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States Strategic Innovations Consulting LLC Full time

    ### Administrative Assistant - Future Role**Location:** Chicago Area**Duration:** Pending Contract Finalization**About the Role:**SIC is anticipating future staffing needs and is currently recruiting talent for the position of Administrative Assistant. This is a proactive recruitment effort aimed at assembling a pool of qualified candidates for an upcoming...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States Trilogy Behavioral Healthcare Full time

    Overview: The Administrative Assistant will provide administrative and clerical support and financial service assistance to various clinical teams/programs. They will assist in setting up systems to manage sub-contractor relationships, create effective/efficient workflows, and track needed documentation and deadlines. The Administrative Assistant will manage...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States Chicago Family Health Center Inc Full time

    Job DescriptionJob DescriptionDescription:Job Title: Administrative AssistantLocation: 9119 S. Exchange Ave Chicago, IL 60617Schedule: Monday - Friday 8:00am - 5:00pm We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our C-Suite level personnel, including the Chief Medical Officer, Chief...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States Chicago Family Health Center Inc Full time

    Job DescriptionJob DescriptionDescription:Job Title: Administrative AssistantLocation: 9119 S. Exchange Ave Chicago, IL 60617Schedule: Monday - Friday 8:00am - 5:00pm We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our C-Suite level personnel, including the Chief Medical Officer, Chief...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States Pride Global Full time

    Job title: Administrative Assistant Location: Chicago, IL 60606 Duration: 6 months contract Pay rate: $23/hour to $24/hour Job Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States Pride Global Full time

    Job title: Administrative Assistant Location: Chicago, IL 60606 Duration: 6 months contract Pay rate: $23/hour to $24/hour Job Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States Broken Glass, Inc Full time

    Chicago Construction Company is looking for a Experience Full or Part Time Administrative Assistant. Knowledge of projects financial documentation and forms is a must. Minimum knowledge in QuickBooks and Procore is required but not. Other duties may be required as assigned. Salary depends upon experience. Applicants without commercial administrative...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States Distinctive Schools Full time

    **Position Title**:Administrative Assistant **Location**: Loomis Elementary 9535 S Loomis St, Chicago, IL 60643 **Reports to**:Campus Operations Manager **Salary Range**:Starting at $42,029, commensurate with experience **F.T.E**:1.0 | Regular Full Time **Start Date**:August 2024 Distinctive Schools creates diverse, joyful, welcoming communities rooted in...

  • Administrative Assistant

    1 month ago

    Chicago, Illinois, United States Addison Group Full time

    Job Title: Administrative Assistant (Non-Profit) 100% on site, Contract to HireLocation: Chicago, ILPosition Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide crucial administrative support to ensure the smooth operation of our organization. This role offers an...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States OSPOKO LLC Full time

    **Assistant Property Manager** **Primary duties include but are not limited to**: Assisting with appointment scheduling and calendar maintenance. Responsible to inventory and ordering supplies and equipment. Responsible for efficient and timely reporting of all administrative files and report as well as perform light bookkeeping functions as...

  • Administrative Assistant

    20 hours ago

    Chicago, United States OSPOKO LLC Full time

    **Assistant Property Manager** **Primary duties include but are not limited to**: Assisting with appointment scheduling and calendar maintenance. Responsible to inventory and ordering supplies and equipment. Responsible for efficient and timely reporting of all administrative files and report as well as perform light bookkeeping functions as...

  • Administrative Assistant

    1 week ago

    Chicago, United States Alliance Ground International Full time

    Job Description: Alliance Ground International (AGI) is one of the largest independently owned ground handling company providing services to 100+ airlines in 61 airports across the U.S. and Canada. We are the home to over 12,000 team members supporting over 1.5B Kilos and over 400K departures. Our Ground division has a strong reputation in aviation ground...

  • Administrative Assistant

    1 week ago

    Chicago, Illinois, United States Alliance Ground International Full time

    Job Description:Alliance Ground International (AGI) is one of the largest independently owned ground handling company providing services to 100+ airlines in 61 airports across the U.S. and Canada. We are the home to over 12,000 team members supporting over 1.5B Kilos and over 400K departures. Our Ground division has a strong reputation in aviation ground...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States CHINESE AMERICAN SERVICE LEAGUE, INC Full time

    **Join CASL as an Administrative Assistant and Make a Difference** The Chinese American Service League (CASL) is seeking a dynamic and dedicated Administrative Assistant to join our passionate team. If you thrive in a mission-driven environment and are eager to contribute to a vibrant community-focused organization, we want to hear from you! **Your...

  • Administrative Assistant

    2 months ago

    Chicago, United States 900-910 N Lake Shore Drive Condominium Association Full time

    **Your role with the company**: The Administrative Assistant is responsible for assisting the Property Manager and Assistant Property Manager in maintaining all aspects of property operations, monitoring and leading the sales/lease process, assist in the training, motivation, and development of our on-site teams. You will be the key contact person for all...