Administrative Coordinator

2 weeks ago

Madison, United States MATC Full time

**Job Posting Date**:
April 22, 2024
**Application Deadline**:
**Salary Information**:
$22. 15 - $27. 13
**Department**:
School of ESM_Staff

Madison College is seeking an **Administrative Coordinator** to join the School of STEM (Science, Technology, Engineering, Mathematics). This position plays a vital role in delivering advanced administrative services, primarily centered around managing various operational aspects such as program reviews, class scheduling, hiring, and onboarding procedures. They also facilitate internal and external relationships related to academic programming. This position works independently, offering comprehensive administrative assistance across the school. The **Administrative Coordinator** collaborates with faculty and administration on specific specialized projects like curriculum adjustments, administrative task management, and enrollment monitoring.

Reporting directly to the Associate Dean, the **Administrative Coordinator** is a key position in the School of STEM's administrative organization.

This is a full-time, 52-weeks per year position, general working hours are Monday through Friday from 8:00am - 4:30pm.

Madison College's dedication to promoting equity, inclusion, and diversity is reflected in our Mission, Vision, and Values. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Hiring a diverse workforce that mirrors our student population is more than just a commitment at Madison College-it is the foundation of what we are striving to do. Come be part of our great team

Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

**Required documents (2)**
- Resume
- Cover Letter
- Failure to include this document by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.

**Essential Responsibilities**:

- Assists with the coordination of course scheduling and room assignments for School of STEM programs across multiple cuses. Prepares program cohort schedules; supports faculty/managers with curriculum updates. Assists to update the course catalog, including sequencing, modalities, and class scheduling. Troubleshoots as needed. Department initiator/purchaser. Review and correct time entry, payroll, cost centers, and supervisory organizations. Customer service ensuring current, accurate and relevant information is provided to students, faculty, staff, prospective students, employers, parents, and external stakeholders. Work with industry partners and their employees to ensure enrollment in appropriate classes.
- Receives, processes, and tracks official correspondences from the Wisconsin Bureau of Apprenticeship Standards in support of Apprenticeship programming within the School.
- Responsible for web development and complying with web standards to deliver a positive and consistent Madison College image throughout madisoncollege.edu. Maintain accurate and relevant information that benefits users and protects the brand. Leads the development of new program pages. Designs, builds, and maintains the School of STEM intranet.
- Plans logistics and communication for advisory committee meetings for School of STEM programs Keeps records and submits minutes as required by the Wisconsin Technical College System. Plans recruitment events, SkillsUSA, and other school-related activities on cus. Creates invitations and reminders for events and meetings. Orders catering for advisory meetings and events. Promote and market the School of STEM's programs working with internal and external stakeholders.
- Facilitates the onboarding and off boarding of casuals, student help, contingent workers, and part-time faculty for the School of STEM. Supports new hires with the administrative processes and required documentation. Requests office space, access, and technology for new employees as needed. Serves as a point of contact and resource to new employees.
- Fosters a positive, inclusive work experience for faculty, staff, and students by maintaining and promoting a cus climate that encourages communication, collaboration, and continuous improvement. Supports program faculty and staff with problem-solving and troubleshooting complex issues related to enrollment, advisement reports, curriculum, and other program-related concerns. Helps faculty and staff troubleshoot program issues and student concerns, and addresses questions about the college, services and resources, systems, and processes.
- Contributes to the ongoing

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