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Admin Assist Clinical Supp Egh

4 months ago

Elkhart, United States Beacon Health System Full time

Reports to the Manager/Supervisor. Provides secretarial services to the directors and management staff including typing correspondence and memos, assisting with special projects/reports, performing routine mailroom duties and providing general assistance to the Manager/Supervisor. Also greets and directs visitors and serves as receptionist as needed.

**MISSION, VALUES and SERVICE GOALS**
- **MISSION**: We deliver outstanding care, inspire health, and connect with heart.
- **VALUES**:Trust. Respect. Integrity. Compassion.
- **SERVICE GOALS**: Personally connect. Keep everyone informed. Be on their team.

**Transcription, Typing, and Compilation**:

- Completely and accurately types correspondence and documents within requested deadlines.
- Distributes documents to appropriate personnel within requested deadline.
- Responsible for all typing and copying for prenatal and sibling class.
- Types College schedules.
- Revision, posting and distribution of policies.
- Accurately types diabetes class participant data into discharge database.
- Types, copies and collates educational materials for nursing orientation classes.
- Helps organize various luncheons, educational offerings and classes (fliers, RSVPs, class folders, name tags, copy work, etc.)

**Filing and Mail**:

- Accurately files records pertinent to the Nursing Department.
- Sends discharged diabetes class participant charts to HIM.
- Sorts incoming mail and distributes properly as necessary.

**Scheduling/Charging/Ordering**:

- Responsible for preparing and distributing staff development calendar and posting educational materials on the intranet.
- Requisition rooms for classes/meetings as needed.
- Accurately inputs charges as needed.
- Orders refreshments as needed for classes.
- Orders and receives all supplies that are needed for prenatal and diabetes education classes.
- Orders supplies for Nursing Office.

**Telephone and Reception**:

- Takes complete and accurate messages, relays to appropriate personnel.
- Maintains good public image on the telephone and in personal contacts.
- Receives and records information from diabetes class participants and forwards to educators and admitting.
- Faxes diabetes class information to appropriate physicians.

**Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department**:

- Completes other job-related duties and projects as assigned.

**ORGANIZATIONAL RESPONSIBILITIES**
- **Associate complies with the following organizational requirements**:

- Attends and participates in department meetings and is accountable for all information shared.
- Completes mandatory education, annual competencies and department specific education within established timeframes.
- Completes annual employee health requirements within established timeframes.
- Maintains license/certification, registration in good standing throughout fiscal year.
- Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
- Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
- Adheres to regulatory agency requirements, survey process and compliance.
- Complies with established organization and department policies.
- Available to work overtime in addition to working additional or other shifts and schedules when required.
- **Commitment to Beacon's six-point Operating System, referred to as The Beacon Way**:

- Leverage innovation everywhere.
- Cultivate human talent.
- Embrace performance improvement.
- Build greatness through accountability.
- Use information to improve and advance.
- Communicate clearly and continuously.

**Education and Experience**
- The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of a High School Diploma or equivalent. Up to 1 year experience is required. Previous hospital-related experience is helpful.

**Knowledge & Skills**
- Excellent communication skills required.
- Good typing and filing skills.
- Working knowledge with computers and proficient in Microsoft Office Products.

**Working Conditions**
- Ability to concentrate and work in an area with many distractions

**Physical Demands**
- Occasional lightweight lifting
- Bending, stooping or sitting in a confined position.

Location: Beacon Health System - Emergency Department

Schedule: Full-time, Day, 0730-1600