Administrative Manager

4 days ago

Yuma, United States Desert Control Full time

**DESERT CONTROL AMERICAS**

We seek YOU - a motivated and experienced administrative manager to support a growing office and field team by overseeing daily operations and providing administrative support.

Our vision is to make the earth green again by stopping and reversing desertification and soil degradation. Our product, Liquid Natural Clay, turns degraded land and sand into moisture retaining, fertile soil and reduces the water usage for agriculture, trees, and golf and landscape turf by up to 50 percent.

By joining Desert Control Americas, you will be part of this innovative and exciting solution, as we scale-up in the U.S (United States).

**WHO IS THE SUCCESSFUL CANDIDATE?**

**Key skills and abilities include**:

- Ability to establish strong and sustainable relationships with team members
- Effective communication skills, both verbal and written
- Strong time management skills
- Proven organizational skills and a detail-oriented mindset
- Ability to work efficiently both independently and as a part of a team
- Proficiency with Microsoft Office Suite and basic office equipment
- Proficiency or willingness to learn proficiency in project management and related software platforms such as Confluence and Jira

**Key personal attributes include**:

- Associates degree or higher preferred
- At least 5 years of full-time experience in an office management role
- Willingness to work in a remote/office hybrid environment with most weekdays in our Yuma office from 8am to 5pm or 7am to 4pm

**Specific responsibilities and key deliverables include**:

- Complete administrative tasks to ensure the organization runs smoothly.
- Coordinate procurement of office, shop and project equipment and supplies
- Coordinate and delegate general operations, making sure they are completed per existing policies and procedures.
- Coordinate and execute purchase orders.
- Coordinate some shipping needs, both outbound and inbound.
- Serve as a point of contact for employees and customers.
- Ensure tasks are on schedule and deadlines are met.
- Ensure the office is well-maintained, organized, and secure.
- Lead efforts to ensure a safe and friendly work environment in the office
- Assist with special projects such as process improvements.

**Posting of job listings on multiple platforms**
- Continuous updates on Recruitment Report Summary
- Aid the Managing Director in getting new hires onboarded

**Documentation and Data Management**
- Organize and manage digital filed documents and databases
- Uploading documents to their respective folders in Microsoft SharePoint
- Document creation and preparation, data entry, and maintenance of virtual records
- Proficiency in Microsoft Excel, Word and PowerPoint; creating and managing documents

**Communication / Support**
- Collaborate with team members and provide remote administrative support to team members and executives to include tasks and projects (when needed)
- Communicate with business managers, HR personnel, employees, and, in some cases, stakeholders and clients
- Verifying that employee training requirements are met, to include scheduling training when needed / required
- Research, analyze, and create reports on potential competitors and/or potential customers
- Serve as a point of contact for employees and customers.
- Assist with special projects such as process improvements.
- Implement new policies and processes as the company grows.
- Organize and manage digital files and databases
- Facilitate communication between team members and vendors (when needed)
- Assist the Managing Director in the dissemination of information

**Financial / Purchase Request**
- Coordinating and communicating payables, verifying payments were made
- Research pricing & availability for rental / purchase of equipment to include scheduling of rental equipment and payment coordination
- Coordinate purchases of supplies, travel arrangements, and expense documentation
- Sending and tracking invoices, verifying payments were received
- Collecting vendor documents required to process payments
- Assist the Managing Director with any/all financial request

**Compensation and benefits**:

- Competitive salary
- Comprehensive company benefits include availability of health, dental, vision insurance, 401k, mobile phone reimbursement, accrual of 10 days annual time off plus nine traditional US (United States) Holidays

**ABOUT DESERT CONTROL**:
Desert Control specializes in climate-smart Ag-Tech solutions to combat desertification, soil degradation, and water scarcity. Its patented Liquid Natural Clay (LNC) enables sustainable ecosystem management by restoring and protecting soil’s ability to preserve water and increase yields for agriculture, forests, and green landscapes. LNC enables sand and degraded soil to retain water and nutrients, thus increasing crop yields and ecosystem resilience while preserving water resources by up to 50%.

Agriculture and food production already consume more than 70% of all

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