Contract Management Specialist 1/contract

3 weeks ago

Albany, United States Mental Health, Office of Full time

**Minimum Qualifications**

Non-Competitive Opportunity:
Contract Management Specialist Trainee 2: Bachelor’s or higher degree AND one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Contract Management Specialist 1: Bachelor’s or higher degree AND two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Transfer Opprotunity:
55b/c Opportunity:
Individuals certified eligible for the 55b/c program under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law AND possess a Bachelor’s degree will also be considered. Please provide a copy of your eligibility letter with your response.

PCO Opportunity:
Advanced placement to the Trainee 2 or Journey level may be possible depending on education.

**Duties Description**

The Office of Mental Health (OMH) is recruiting to fill a Contract Management Specialist 1/Contract Management Specialist Trainee position in the Office of Financial Management, Community Budget and Financial Management Group (CBFMG). This position is assigned to the Contract and Claims Unit as the supervisor for the payment team to ensure timely review and processing of payments to 62 counties. Under the direction of higher level managers, the incumbent will administer contracts and procurements for community-based mental health services throughout New York State. Specific duties to be performed may include, but are not limited to, the following:

- Monitor and provide oversight of the scheduled quarterly payments to over 750 mental health providers in accordance with the amounts budgeted in the Aid-to-Localities spending plan;
- Process journal/revenue transfers for Medicaid reimbursements;
- Facilitate payments to other State agencies via MOU;
- Supervise refunds of appropriation for bond repayments and provider overpayment recoveries;
- Provide supervisory review and audit of miscellaneous voucher payments, including Family Care payments, which must be turned around expeditiously;
- Assist with establishment and implementation of payment and reconciliation procedures for mission critical special projects, e.g., implementation of Managed Care, including Home and Community Based Services (HCBS);
- Assist in the development and implementation of OMH's participation in Grants Gateway;
- Prepare expenditure status reports for CBFM managers, which allows for efficient tracking of cash spending and targets;
- Reconcile repository account used for Medication Grant Program pharmacy reimbursements;
- Maintains complete files for contracts and closeouts for internal controls testing and OSC audits;
- Assists with archiving of financial records in accordance with OMH’s record retention policies;
- Prepare quarterly Agency Financial Reporting Package (AFRP)
- Supervise subordinate staff and ensure they are provided with the tools necessary to successfully perform tasks and enhance skills.

**Additional Comments**

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attrib

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