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Executive Director

4 months ago

Freeport, United States HOUSING AUTHORITY OF THE CITY OF FREEPORT Full time

**Executive Director**

Reports To: HACF Board of Commissioners

Supervises: Division Directors/Senior Leadership Team

Wage Status: Exempt

Salary Range: No minimum salary specified - no maximum salary specified

**Summary**

The Executive Director of the Housing Authority of the City of Freeport (HACF) directs the administration of federally financed rental assistance programs and management of public housing for eligible families, elderly, and disabled persons. He / She is responsible for the efficient and effective administration and execution of all Authority business. The Executive Director is responsible to the PHA Board of Commissioners for the planning, direction, and implementation of all programs and policies of the agency. The Housing Authority consists of 196 Public Housing units.

**Qualifications**

Bachelor’s degree in business administration, public administration, or related field of 5 years’ experience, or equivalent experience with strong management skills with knowledge of budgets, accounting, and government housing programs; supervisory experience of high-level professional staff.

**Responsibilities**
- Act as primary liaison to Board of Commissioners and communicate business strategies, policy and procedure recommendations, legislative updates and financial information.
- Provide comprehensive information to Commission members aimed toward preparing members to be able to make informed decisions.
- Administer and investigates problems or issues to provide resolutions to the commission.
- Direct all aspects of the operation and management of HACF including full management responsibility for housing programs, services and activities.
- Ensure that HACF policies, procedures and practices maintain compliance with all regulatory requirements and conform to legal and ethical standards.
- Stay relevant of changes in housing and related legislation at state and national levels.
- Establish and maintain appropriate professional relationships with federal, state and local elected officials, community business leaders, financial executives, the general public, governmental entities, developers, non‐profit agencies, community groups and others as may be necessary or convenient to the efficient administration of business.
- Maintain positive relationships with members of the community by providing information and seeking feedback from the community including the process of conducting or overseeing public hearings.
- Oversees and/or acts as contracting officer for procurement. Abides by HUD regulations and HACF policies regarding contract procurement.
- Oversees and consent into contracts on behalf of HACF.
- Manage Capital Fund Grants or other Funding over small purchase contracts.
- Responsible for reporting documents; certified payrolls, compliance with Davis Bacon, officer of LOCCS, responsible for monthly obligations and expenditures reporting.
- Directly supervise‐level positions and indirectly manage all employees including approval of hiring, development, performance management, and termination decisions.
- Maintains and protects confidential information.
- Comply with all policies and contracts of HACF.
- Submit annual budget and any revisions for timely adoption by the Authority. Maintain financial stability and budget control.
- Meeting and consulting with financial advisors, bond counsel, and investment bankers to ensure that the mission, strategy, goals and objectives of HACF are being met.
- Exercise general supervision over budgetary procedure, purchasing, accounting (accounts receivable and accounts payable).
- Maintain all financial, records and reports.
- Monitor investments in the best interests of HACF.
- Provide Management Discussion and Analysis for annual audit. Prepare documents as requested by auditor.
- Submit financial reports and other reports for the fiscal year as required by HUD for annual reviews.
- Prepare and submit annual and five-year plan involving development of necessary contract work prioritized.
- Supervise management and maintenance operations of the Authority through review of reports, inspections, and conference with department heads.
- Issue notices of authority meetings in accordance with by-laws and Illinois Open Meetings Act, prepare agenda and present agenda items at Authority meetings.
- Maintain all corporate documents, including the preparation of minutes of Authority meetings and the safekeeping of same.
- Preparation of utility ledgers monthly and annual. Analysis of usage for consumption optimizing energy efficiency; provide HUD reports.
- Oversees preparation of payroll, all payroll taxes.
- Oversees maintenance of personnel files individual and master ledgers.
- Oversees preparation and submission W2s, W3, all quarterly IRS reports, FICA, federal, and state.
- Oversees review and approval tenant actions of move out, move in, transfers, and evictions and ensures notice for evictions based upon HACF policy and lease.
- Provide availabil