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Grants Administrator

1 month ago

Fairfax, United States George Mason University Full time

**Department**:College of Education and Human Development

**Classification**: Financial Svcs Specialist 1

**Job Category**:Classified Staff

**Job Type**: Full-Time

**Work Schedule**:Full-time (1.0 FTE, 40 hrs/wk)

**Location**:Fairfax, VA

**Workplace Type**: Hybrid Eligible

**Pay Band**: 04

**Salary**:Salary commensurate with education and experience

**Criminal Background Check**:Yes

**About the Department**:
The College of Education and Human Development (CEHD) is an innovative, inclusive and cutting-edge college that successfully prepares professionals to promote learning and development across the life span while contributing meaningfully to research in human and organizational performance as well as in the learning and developmental sciences. The college, with nearly 130 full-time faculty members, more than 300 part-time faculty members and nine academic divisions offers 27 academic programs, at both the undergraduate and graduate levels, across its three schools, the School of Education, the School of Kinesiology and the School of Sport, Recreation and Tourism Management. In addition, faculty engage in an extensive portfolio of research and are fully engaged in the community. The CEHD is ranked among the top 100 College of Education in the world by the Shanghai ranking of world universities and is among the top tier in the rankings of the US News and World Report.

**About the Position**:
As a member of the CEHD Dean’s Office Research Administration team, the Grants Administrator position provides pre-award and post-award division level support to faculty and staff in an assigned portfolio of units. Duties include but are not limited to: assisting with the preparation of materials for proposal packages and post-award managements tasks, processing of financial and human resources transactions, preparation of monthly billing reports, the reconciliation of grant funds, support of internal SEED grants and other duties as assigned by the supervisor. The Grants Administrator assists with ensuring that all pre-award and post-award activities of the divisions, centers, institutes and college adhere to all federal, state, university and sponsor policies, procedures, guidelines and regulations. Grants and Contracts housed in Centers, Institutes and larger research intense divisions require more cross unit collaboration and coordination and inherently have more complex higher-level support needs due to the nature of their work.

**Responsibilities**:

- Works proactively to ensure all grant funded personnel transactions are handled in an accurate and timely manner and works closely with the CEHD ORA & HR teammates to ensure all approvals and paperwork are on share drive to support all transactions processed. Also assists with the preparation of Funding Change forms to update labor distributions, entry of summer salary transactions in the CEHD summer salary system, and with maintaining payroll reconciliation tracking worksheets and personnel action logs;
- Ensures all grant funded p-card transactions are reconciled and approved by university monthly deadline;
- Assists with maintaining electronic filing systems for awarded grants to include approved budgets, justifications and fully executed subcontractor agreements;
- Reconciles monthly expenditures for assigned grants to ensure all personnel and direct expenditure charges are correct and that all required source documentation and approvals are on file;
- Works with supervisor to forecast expenditures for internal budget reports, budget amendments and sponsor required financial reporting requests;
- Assists supervisor with keeping CEHD Senior Director of Research Administration apprised of all correspondence, expenditures, budget balances, potential compliance issues and all pre-award and post-award requests;
- Also assists with resolving a variety of grants issues and the preparation of other sponsor requests.
- Provides support for post-award management tasks:

- Prepares VADoE monthly detailed billing reports with required cost codes, rebudget justifications and detailed expenditure descriptions in an accurate and timely manner for supervisor review/approval and submission to OSP Billing Specialist for OMEGA system billing to VADoE each month;
- Works closely with supervisor to ensure all requests that require sponsor approval are submitted to the CEHD Senior Director of Research Administration for review and final approval in an accurate and timely manner so final requests can be submitted to the sponsor for consideration by preferred/required due dates;
- Assists with additional sponsor required financial reporting requests for student support, cost share match, annual performance reports and financial updates required by other universities when GMU is in a subaward role;
- Works closely with the supervisor to assist with the management of the subaward process for all awards, prepare subaward modifications and provide CEHD ORA teammates with the i

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