Executive Assistant

2 weeks ago

New York, United States New York State Department of Financial Services Full time

The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.
- Serves as the primary executive assistant to the Superintendent of the Department, working closely with members of the Department’s Executive Office;
- Builds and maintains a strong and trusted relationship with the Superintendent and senior leaders by providing trusted support;
- Provides comprehensive administrative and clerical support in a range of areas, including scheduling and calendar maintenance, prioritizing and handling of inbound and outbound communications, preparing agendas, managing catering, organization of travel, and managing expense reports;
- Serves as the first point of contact for any correspondence to or meetings with the Superintendent, representing the Department with professionalism and ensuring timely responses to inquiries;
- Reviews and drafts responses to correspondence directed to the Superintendent, ensuring pertinent matters are flagged for the Superintendent's attention;
- Collaborates with other divisions and team members to ensure seamless communication and coordination;
- Assists with special projects and research as needed; and
- Performs other duties as assigned

**Preferred Qualifications**
- Excellent verbal communication, writing, and interpersonal skills.
- Demonstrated ability to navigate complex issues, problem solving in a fast-paced environment.
- Strong project management skills, including experience managing many time-sensitive, complex projects simultaneously.
- Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.
- Proficiency with Microsoft 365, WebEx, and Zoom.

**Appointment method**:
This is an appointment to a position in the exempt jurisdictional class. As such, the incumbent of this position would serve at the pleasure of the appointing authority.

**Appointment Status: This is an appointment to a position in the exempt jurisdictional class.**

**Appointment to this position is pending Governor Appointment’s Office and Division of Budget approval.**

Nathan Keiper

Box EA-00130

New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza, Suite 301
Albany, NY 12257

Fax: (518) 402-5071

**Public Service Loan Forgiveness**

**AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS**

Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.

Pay: $65,164.00 - $80,860.00 per year

**Benefits**:

- Health insurance

Schedule:

- Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person

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