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Admin Assistant I

3 months ago

Rockford, United States Hard Rock International (USA), Inc. Full time

Overview:
***:
The incumbent in this position is responsible for providing clerical support; maintains correspondence files, inventories of printed material, assigned projects, spreadsheets, and budget files. Relieves the VP of Food & Beverage of administrative and business details and maintains confidentiality.

**Responsibilities**:
**ESSENTIAL FUNCTIONS**:

- (These functions are intended as a general illustration of the work performed in this job classification and are not all inclusive for this position)_
- Creates an atmosphere that induces guests to make Hard Rock Casino Rockford their choice for gaming entertainment; responsible for actively building and retaining guest relations and acts as a mentor to team members in order to provide superior guest service.
- Maintains office administrative duties, including answering phones; making travel arrangements and reservations; making appointments, greeting visitors (including determining nature of business); composing and sending correspondence and statistical reports; recording of minutes of meetings; sorting, preparing and prioritizing mail; and maintaining files, to ensure effective preparation of materials, flow of information, and management of schedule to allow the VP of Food & Beverage to most efficiently utilize time for matters relevant to the successful operations and financial management of Hard Rock Casino Rockford.
- Composes memos and letters, under general direction for final approval and signature, ensuring effective preparation and presentation of information.
- Purchases supplies and other items needed by department, authorizing purchase orders within guidelines to ensure timely procurement of necessary items.
- Plans and coordinates meetings which include gathering, compiling, and organizing all required information and creating presentation material.
- Handles complimentary goods and/or services in addition to reservations as requested.
- Performs all duties in a confidential manner.
- Gathers and edits monthly reports from and prepares final reports for the Directors approval.
- Attend and participate in meetings, completing follow up as assigned.
- Perform work regularly and predictably.
- Other duties as assigned.

**NON-ESSENTIAL JOB FUNCTIONS**
- Attend seminars when needed.

Qualifications:
**EDUCATION AND /OR EXPERIENCE REQUIREMENTS**:

- (Related education and experience may be interchangeable on a year for year basis)_
- High school education or equivalent.
- Minimum of 5 years’ experience in a secretarial or administrative capacity.
- Four years’ experience in an executive assistant capacity preferred.
- College degree preferred.

**ADDITIONAL REQUIREMENTS: (Licenses, Certifications, Testing, etc.)**:

- Must obtain and maintain all licenses / certifications per Federal, State, and Gaming/Lottery regulations.
- Prior experience in the Gaming industry strongly preferred.
- Prior experience in Illinois Gaming preferred.
- Prior experience opening new properties/outlets preferred.
- Must successfully pass background check.
- Must successfully pass drug screening.
- Must be twenty-one (21) years of age.

Additional Details:
**KNOWLEDGE OF**:

- Microsoft Office Suite and other software systems.
- Independently initiating, following up on, and completing assignments as well as special projects.
- Strong understanding of the gaming industry and the Hard Rock brand.
- Shorthand and/or recording device experience highly desirable.
- Basic mathematical functions.
- Sound interpersonal judgment and decision-making skills in directing administrative tasks, using discretion when necessary, understanding the potential impact on the department.

**ABILITY TO**:

- Type 45 to 65 wpm.
- Ability to communicate effectively with external contacts and all levels of team members.
- Use all required office equipment in an effective and efficient manner.
- Review and comprehend all necessary documentation.
- Compose, type, route, and file correspondence, etc.
- Be flexible to work varying shifts and time schedules as needed.
- Perform effectively in a fast-paced environment.
- Interface professionally with business contacts and customers.
- Obtain and maintain all licenses / certifications per Federal, State, and Gaming regulations.