Document Controller

1 month ago

Texas City, United States Audubon Companies Full time

**Document Controller**

**Texas City, TX**
- Immediate Need
- PTO, Benefits, and 401k
- Long term contracted role

Audubon Companies is currently seeking a **Document Controller** to be part of a project team headquartered in Texas City, TX. The Document Controller assists in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents. They will update and maintain project document control record keeping system.

**PRIMARY RESPONSIBILITIES**:
**Key Areas of Responsibility will include**:

- Working under direct supervision and/or receiving detailed written or verbal instructions to perform standardized tasks.
- Processing MOC's (Management of Change), Managing/updating Maintenance, Health procedures, policies, charts etc.
- Managing Meridian site and granting administrative rights to end users, Checking drawings in/out of Meridian, updating drawing/datasheet vault.
- Distributing and tracking project engineering packages for approval and construction.
- Copying, scanning, populating, and distributing Meridian, Alfresco per project procedures and documentation.
- CapEx: Assigning IPEF ERN numbers, tracking project status, heading review meetings, assisting Project Engineering Manager and Project Engineers/Managers with organizing and maintaining IPEF submissions for Capital Projects requests and Quality Review meetings
- Assisting in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents.
- Maintaining efficient paper and electronic filing system and ensuring quick retrieval of requested documents, either electronically or physically.
- Performing project document control activities such as managing the distribution matrix for release and control of project and vendor documentation, initiating, monitoring.
- Entering data from various sources into EDMS (Electronic Data Management System-Meridian and Alfresco). Completing Management of Change assignments such as: updating procedures, policies, charts, equipment files, etc. Ensuring data integrity by verifying input.
- Creating, running and distributing standard periodic reports to communicate follow-up requirements and to summarize reports.
- Preparing forms and transmittals and distributing data as directed. Providing requested information from vendors during projects and TAR. Verifying information as requested.
- Providing administrative assistance by copying documents, retrieving office supplies, filing, etc.
- Processing and maintaining revision history of supplier, vendor, and sub-contractor drawings, documents and data - electronic and paper format. Updating drawing revisions submitted by designers.
- Performing other duties as assigned. Working on special projects.
- May provide back up for other employees.
- Additional duties as assigned.

**EXPERIENCE AND SKILL REQUIREMENTS**:
**The requirements listed below are representative of the knowledge, skill, and/or ability required for the position**:

- High school diploma or GED.
- Additional specialized courses in database management preferred.
- Some experience in an office environment with knowledge of general office practices and procedures and an understanding of the organization related to the work.
- Experience in a project management or engineering environment preferred.
- Computer skills with good knowledge of Microsoft Office.
- Oral and written communication skills with good vocabulary, good grammar and the ability to compose routine written communications.
- Ability to handle confidential or sensitive information or issues.
- Ability to pay close attention to details.
- Ability to operate office equipment including computer, keyboard, mouse, ten-key calculator, copier and phone.

Equal Opportunity Employer/Veterans/Disabled

No Recruiters Please

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LI-LL1

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