Executive Assistant

2 weeks ago


Flagstaff, United States Johanna Klomann CPA PLLC Full time

**Responsibilities**:

- Assist with employe document management, including organizing and maintaining files, ensuring all team member files are complete
- Prepare monthly client billing, process client payments, follow up on bounced payments.
- Handle incoming calls and inquiries with professionalism and discretion
- Utilize software such as DocuSign, Google Suite, and Outlook Calendar to streamline processes
- Assist with office management duties, including payroll for the team and tracking deductions and benefits
- Greet visitors and ensure a positive experience at the front desk
- Assist with event planning and coordination
- Provide project coordination support as needed

**Requirements**:

- Proven experience as an Executive Assistant or similar role
- Excellent phone etiquette and interpersonal skills
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with document management systems
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Exceptional organizational skills with keen attention to detail
- Ability to handle sensitive information with confidentiality and discretion
- Previous experience in office management or event planning is a plus

Qualifications:

- Strong Work Ethic - we need you on time and not calling out on a regular basis
- Willingness to learn
- Ability to be a team player

Pay: From $52,432.00 per year

**Benefits**:

- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift

Ability to Relocate:

- Flagstaff, AZ 86004: Relocate before starting work (required)

Work Location: In person



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