Contracts & Budget Specialist

3 weeks ago

Alameda, United States First 5 Alameda Full time

The Contracts & Budget Specialist manages internal and external grants for the Agency; provides technical assistance to staff and contract management oversight; assists with select program budgets throughout the Agency; and assists with grants and contracts compliance and fiscal issues.
- Coordinates internal contracts development and completion including providing training, technical assistance, and consultation to other F5AC staff with contract and grant management responsibilities to ensure that contracts are accurate, comprehensive, and developed and carried out in compliance
- Recommends contracts for final review and approval by the Finance Administrator
- Supports the Finance Administrator and Finance division with ongoing agency-wide contracts compliance issues
- Supports the Finance team with management of funding awards received from external sources (i.e. Federal, State, County, private foundations)
- Assists program staff with or manages awards budget development and management (i.e. tracking and reconciling program expenses, developing projections for program revenues and expenses, mid-year budget modifications, calculating accruals for year-end)
- Supports the finance team on agency wide budget development and management (i.e. integration of program budgets into agency budget, tracking and reconciling program and operations expenses on a quarterly or more frequent basis, developing projections for program revenues and expenses, mid-year budget modifications, calculating accruals for year - end)
- Provides support to Information Technology staff regarding oversight of the agency-wide awards management database as needed
- Conducts quarterly internal audits of contracts to ensure compliance with F5AC Contracting and Procurement Policies
- Supports the Finance division with compliance requirements set forth by the State and Federal government regarding annual financial and single audits and other program audits as identified
- May be assigned to manage or participate in Agency program-related contracts, finance division work, work groups, or projects

**Minimum Qualifications**
- A minimum of eight years full-time progressively responsible experience in a public or private organization
- Associate’s degree or** **Equivalent of two years of college (90 quarter units or 60 semester units) from an accredited college or university may be substituted for 2 years required experience. A Bachelor’s degree may be substituted for an additional 2 years required experience.

**Knowledge of**:

- Early Care and Education funding sources (i.e. Federal, State, County) preferred
- Applicable state laws, rules and regulations
- Principles and practices of contract negotiation, development and management
- Budget creation, monitoring and management
- General accounting principles and practices, particularly for public agencies, and financial recordkeeping procedures and systems preferred
- Program development, planning and evaluation methodologies
- Community resources and Alameda County organizations preferred
- Proficiency in Microsoft Office Suite, Office 365 preferred

**Ability to**:

- Establish and maintain effective, collaborative working relationships with a wide range of professionals including but not limited to, F5AC staff, partnering agencies, community partners and providers
- Coordinate and/or provide informal and formal trainings and presentations to diverse audiences
- Effectively represent the program and agency in meetings
- Plan, monitor and evaluate program and service delivery
- Develop and maintain data collection and reporting processes
- Accurately perform common business-related math functions
- Demonstrate cultural awareness and sensitivity in a variety of contexts
- Work in a multidisciplinary team setting
- Think proactively, anticipate and identify problems, gather information/data to analyze situations, and develop effective recommendations and solutions
- Exercise sound judgment within generally established policies and procedures to select appropriate strategies and make and carry out effective decisions
- Communicate clearly and effectively, orally and in writing, to staff, the Commission, partners, and the public; demonstrate strong writing and editing skills
- Read, analyze and interpret common professional publications, policy documents, financial reports and related business documents and information
- Demonstrate initiative and work independently with little supervision
- Plan and organize work to ensure organizational and program goals are achieved; pay strong attention to detail
- Meet attendance requirements of the position, be punctual and timely in meeting all requirements for work performance
- Adapt, with mínimal or no advance notice, to changes in agency operations and work assignments or procedures

**Please note**:

- We are working a hybrid in-office schedule and may return full-time at an undetermined date.
- All First 5 employees must live and work in Califo

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