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Project Manager Assistant

3 months ago

Madison, United States Monona Plumbing and Fire Protection, Inc Full time

**Job Summary**

This position provides business and administrative support to facilitate the planning and coordinating of activities of plumbing contract projects to ensure that the goals and objectives of the project are accomplished within the prescribed schedule and budget. This is an entry level project management position that supports both Project Managers and/or Senior Project Managers. The goal for this position is to develop into a Project Manager within 3-5 years. As experience grows this role may provide overall project management of smaller, less critical projects.

**Responsibilities**:

- Assist project manager throughout the project from startup through closeout with project specific tasks including RFI’s, estimates, budgets, schedule of values, change orders, monthly billings, job cost review and reporting
- Assist project manager in planning work schedule, determining manpower levels, and arranging for assignment of field personnel
- Assist project manager with material ordering
- Assist in the coordination of project activities to insure project progresses on schedule and within budget
- Assist project manager in directing and supporting the field team to manage project deliverables and resolve issues
- Assist project manager in monitoring labor reports, job cost reports, pre-job planning and two-week look aheads
- Review technical specifications of equipment and material submittal data sheets to ensure that equipment and materials purchased match the project specification requirements
- Assist in managing the RFI process
- Prepare and remit submittals and operation and maintenance manuals
- Prepare change orders for projects, seeking approval for all project change orders and manage change orders to the scope of work to maintain profitability
- Attend pre-bid tours and meetings
- Follow up with General Contractors/Engineers on budgeting questions and pricing as needed
- Assist in the preparation of complete estimates by participating in reviewing plans and specifications, drawings, proposals, takeoffs and other documentation, attending pre-bid meetings, and gathering quotes and assessing scope of work and resources required
- Assist in coordinating pre-construction meetings for projects awarded to ensure communication and coordination between project manager, foreman, and field
- Collaborate with project manager assistant (PMA) to obtain required permits, licensing, etc.
- Manage costs by assisting in the tracking of labor and materials

**Qualifications**
- Two year or four year construction management or engineering degree or equivalent combination of technical training and/or related experience
- 0-5 years of construction administration and project management support
- Ability to manage multiple priorities
- Strong time management skills
- Good communications skills, both oral and written
- Strong organizational skills
- Proficient with Microsoft office, particularly Excel

**Who we are**
We are a family oriented company with a culture of collaboration and teamwork. We promote a work environment in which lasting relationships are built and hard work and fun go hand in hand.

We are committed to consistently delivering exceptional experiences to our customers and team members. Our goal is to stand out from the competition by providing our customers and team members with the very best. We do this through our people. We believe the right people make all of the difference. Each and every employee provides a unique role in enhancing our services and exceeding our customers’ expectations.

**Our Values**
Monona looks for employees who live their life, love their work, are personally accountable and go beyond what is required. Everything we do, and the way in which we do it, is aligned with our core values. Quality craftsmanship, customer service, and safety are at the core of who we are.
- Live Your Life; Love Your Work._
Working hard and having fun is at the core of who we are. We strive to create an environment in which hard work and flexibility go hand in hand.
- Create Enduring Relationships._
We value our customers and team members and do not take them for granted. We work cooperatively and respectfully and exercise a willingness to be helpful and supportive.
- Be Personally Accountable._
We follow through on our commitments and deliver on our promises. We take responsibility for our actions and mistakes.
- Do the Right Thing._
We act with integrity and focus on being honest, fair, and ethical. Quality craftsmanship, customer service, and safety are integral to who we are and how we accomplish our work.
- Show Respect for Others._
We believe in honesty and treating people fairly and with respect. We listen to our employees, customers, business partners, and the community.
- Remain Humble._
We are one team; our success is collective, not individual. We are quietly confident and let our actions speak louder than our words.

**What we offer**

At Monona Plumbing & Fire Protection, our