Academic Operations Specialist

3 weeks ago

Long Beach, United States California State University, Long Beach Full time

**Job no**: 539940

**Work type**: Staff

**Location**: Long Beach

**Categories**: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time

**Job Summary**

Under the supervision of the Associate Dean for Administration, the incumbent performs a variety of specialized, analytical, and technical duties related to the overall administrative operations of the College of Business and the Associate Dean’s office. Incumbent plans and conducts complex analytical studies for the college with only general supervision.

**Key Responsibilities**
- Access, compile, organize, analyze, and present information that would be useful for the Associate Dean and other offices, including the Dean and department chairs.
- Perform a variety of administrative, technical, and analytical duties and day-to-day administration related to academic operations in the college.
- Coordinate the college’s Reappointment, Tenured, and Promotion (RTP) and faculty review processes, RSCA award process, sabbatical leave process, lecturer performance evaluation process, faculty related election processes and other faculty-related duties processes. Ensuring that all paperwork, documents, and on-line processes are handled according to policies and guidelines.
- Respond to inquiries regarding specialized areas of knowledge and inquiries on administrative operations of the College of Business, and provide information in a timely, tactful, and effective manner.
- Develop and maintain college guides on university and college policies and procedures. Maintain documentation of all administrative and student advising related procedures. Provide orientations and trainings on an as needed basis.
- Attend and participate in workshops and trainings and stay abreast of new developments within assigned areas of responsibility. Maintain awareness of changes in university and college policies impacting these specialized areas.
- Serve as scholarship administrator for the college.
- On behalf of the College of Business, participate in university sponsored task forces or programs on student success, e.g. Data Fellows.

**Knowledge Skills and Abilities**

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

**Education and Experience**
- Equivalent to a bachelor’s degree in a related field and two years of related experience required.
- Training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs preferred.
- Foundational knowledge of public administration principles, practices, and methods preferred.

**Physical Summary**
- Sedentary work - Involves mainly sitting. Walking and standing are mínimal. Lifting is limited to lightweight objects. (10 pounds or less).

**Department**

COB Administration

**Classification**

Administrative Analyst/Specialist - Nonexempt

**Compensation**

**CSU Classification Salary Range**:The CSU Classification Salary Range for this position is $3,694 - $7,131 per month.

**Benefits**

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

**Time Base**

1.0 time-base, 40 hours per week.

**Duration of Appointment**

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

**Application Procedures**

**Additional Information**

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

**Equal Employment Statement**

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

**Accommodations**

**Out of State Employment Policy**

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such,

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