Donor Relations Assistant

1 week ago

Cambridge, United States Harvard University Full time

**Job Summary**

The Donor Relations and Development Communications team is responsible for communications that encourage engagement and investment from prospective and current donors to Harvard Law School. Through alumni-focused marketing and communications and a comprehensive donor relations program, our outreach spans from the earliest stages of cultivation, through the completion of a gift, and then recognition and stewardship of each commitment to support HLS.

The Donor Relations Assistant is responsible for handling a wide range of administrative support, project coordination, and proofreading activities for the Donor Relations team and its reporting programs, including gift acknowledgment letters, fund reports (stewardship), and the annual Report of Gifts. Working within a larger team, we are looking for a collaborative team player with a strong customer service mindset and keen attention to detail. This will be a great opportunity for someone who is interested in learning more about donor relations and has an interest in proofreading and writing.

**Position Description**

**As a Donor Relations Assistant, you will**:

- Coordinate periodic recurring, honorary, and memorial gift acknowledgment programs. Generate internal reports and processes to facilitate the production of letters and merges, assist with drafting report templates, obtain approvals, and send letters.
- Partner closely with and support the acknowledgment work of the Donor Relations Coordinator. Act as backup lead for weekly acknowledgment letter program.
- Assist in drafting language for gift acknowledgments and other external communications as needed.
- Provide administrative and editorial support for the annual Report of Gifts, fund reporting programs, and the biannual pledge reminder program.
- Assist in proofreading Donor Relations team communications.
- Develop a strong understanding of gift processing in Advance. Work with Donor Services to investigate and resolve gift-related questions.
- Manage the donor relations inbox, respond to inquiries, and coordinate with other departments to answer questions.
- Perform other duties as necessary.

**Basic Qualifications**

Minimum of three years related administrative experience. Education beyond high school may count toward experience.

**Additional Qualifications and Skills**

**We are looking for people who have**:

- Attention to detail and the ability to prioritize multiple tasks to meet deadlines.
- Effective communication skills, both written and oral, along with effective proofreading skills.
- The ability to work independently and as a team member.
- Confidentiality, discretion, and sound judgment dealing with donor records and gift information.
- Experience in development/advancement, particularly in donor relations, gift processing, or stewardship is a plus.
- Experience drafting letters and correspondence.
- A commitment to valuing diversity and contributing to an inclusive working and learning environment.

**Additional Information**
- We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.
- All offers to be made by HLS Human Resources.

**Work Format Details**
- This position is based on campus in Cambridge, MA and has a hybrid/remote schedule based on business needs and manager approval.

**About Us**
- Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, _Harvard Law School_ is a place where you can thrive._

**Benefits**
- ** Paid Time Off**: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- ** Health and Welfare**: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- ** Work/Life and Wellness**: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- ** Retirement**: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- ** Tuition Assistance Program**: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvar

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