Marketing & Communications Administrative Assistant

2 weeks ago

Washington, United States Skadden, Arps, Slate, Meagher & Flom LLP & Affiliates Full time

We invite you to review our current professional staff openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP (Skadden) has forged a reputation as one of the most prestigious law firms in the world by relying on innovation, intellect, teamwork and tenacity to deliver the highest quality advice and novel solutions to our clients' legal issues. By relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are recognized as a global powerhouse for complex transactions, litigation/controversy issues, and regulatory matters, as well as for the open, collaborative relationships we build with clients. Our attorneys, who reflect diverse backgrounds and perspectives, collaborate seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking a Marketing & Communications Administrative Assistant to join our Firm. This position will be based in our Washington D.C. office (hybrid). The Marketing & Communications Administrative Assistant provides administrative and secretarial support to the Washington, D.C. Office (DCO) Marketing & Communications Department. This position also handles various administrative tasks and projects, conducts research, handles data entry and assists with producing marketing department activity reports.
- Provides a high level of attention to detail and flexibility assisting department with a variety of administrative tasks, some of which are complex and time sensitive to include, but are not limited to: calendaring/scheduling, document management, conference services, business development and collaborating with Firm departments and team members to ensure superior client service.
- Assists with database entry of DCO marketing/events activities, Firm experience/Foundation entries, Interaction database entries, event tracking, webinar/seminar program support (through initial planning to conclusion), distribution of CLE certificates, and producing reports as needed.
- Maintains and organizes various files, spreadsheets and folders related to items such as pitch/RFP tracking, event entries, directory submissions, Firm press announcements, and other materials.
- Manages relationship with Firm photographer, and organizes and schedules attorney headshot sessions.
- Manages ad requests related to charitable contributions; liaises with global design team and organization.
- Handles scheduling and other administrative tasks related to Marketing Department meetings and coordinates other related meetings involving marketing (i.e., Chambers interviews).
- Coordinates logistics for in-house and virtual meetings (e.g., conference room scheduling, audio/visual requests, calendar invites).
- Assists Marketing Department personnel with filing, research, and other administrative tasks.
- Handles invoice processing, order placement, and record keeping Department-wide.
- Demonstrates effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.
- Manages Firm resources responsibly.
- Complies with and understands Firm operation, policies, and procedures.
- Performs other related duties as assigned.

**Qualifications**:

- Thorough working knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel, PowerPoint), with the ability to learn new software and operating systems
- Demonstrates effective interpersonal and communication skills, both verbally and in writing
- Ability to interpret and follow instructions
- Demonstrates close attention to detail
- Ability to work well independently as well as effectively within a team
- Ability to handle multiple projects and shifting priorities
- Ability to organize and prioritize work
- Ability to use discretion and exercise independent and sound judgment
- Demonstrates flexibility, dependability, and time management skills to support multiple departments
- Ability to handle sensitive matters and maintain confidentiality
- Ability to work in a demanding and fast-paced environment
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Experience/Education
- High school diploma or equivalent.
- Minimum of two years of related administrative or secretarial experience in a law firm or professional services environment.

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion, equity and drawing on the strength of a wide spectrum of diverse talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for

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