Administration Assistant

3 weeks ago

Washington, United States The International Association of Sheet Metal, Air, Rail and Transportation Workers (SMART) Full time
Job DescriptionJob Description

Level:                             Three to Four (Based on skill, ability, and experience)

Department:               Communications

FLSA Classification:    Non-Exempt, Bargaining Unit Position

Reports to:                   Director of Communications and Office Manager

Supervises:                  None

 

BASIC FUNCTION

Joining our communications department offers a unique and exciting opportunity to contribute to the organization’s success and be a pivotal support figure for this dynamic team of highly competent communication professionals. If you possess the required skills and are passionate about making a positive contribution to the organization’s mission, we encourage you to apply and be part of our organization.

ABILITY REQUIREMENTS

·         Fluency in Spanish is required.

·         Advanced knowledge of Microsoft Suite software and advanced computer and technical skills. Functional experience and working knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.

·         Outstanding organizational skills with strong attention to detail and the ability to exercise a high level of discretion, confidentiality, and professional integrity.

·         A demonstrated track record of success in fast-paced work environments with the ability to work efficiently, manage multiple projects simultaneously, and meet tight deadlines.

·         Strong verbal and written communication skills mirrored with excellent interpersonal skills and the ability to work effectively with leadership, staff, and members.

·         Experience composing grammatically correct correspondence, and editing drafts to correct grammar, spelling, and punctuation.

·         Strong analytical and problem-solving skills.

·         A commitment to the organization’s mission.

  • Works efficiently and meets all deadlines.
  • Ability to interact and work effectively with union members and staff.

 SPECIFIC JOB DESCRIPTION

·         Coordinate, support, and prepare for events and meetings, including assisting with meeting logistics and preparing and disseminating agendas and meeting materials.

·         Assist with and manage the day-to-day operations and logistics of the department. Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects and manage the internal content calendar.

·         Draft correspondence, announcements, and other written materials and ensure the proper formatting of all written materials.  Proofread all written materials disseminated by the department.

·         Respond to written and verbal inquiries in a timely and accurate manner, as directed. Send correspondence and department communications.

·         Translate written materials from English to Spanish.

·         Maintain effective filing systems.

·         Act as a liaison between the Communications Department and other departments and affiliates of the organization.

·         Manage calendars, schedules, and travel. Assist with the submission of expenses and processing of invoices.

·         Perform other duties as assigned.

  EDUCATION AND EXPERIENCE

  • Work requires a general educational background normally equivalent to a bachelor’s degree.

LICENSES AND OTHER REQUIREMENTS

  • None

 WORKING CONDITIONS

Environment – Office environment; constant interruptions

Physical Abilities –Keyboarding to enter data into a computer terminal for extended periods of time; Dexterity of hands and fingers to operate a computer keyboard; Kneeling or crouching, reaching overhead, above shoulders, and horizontally and bending at the waist to store and retrieve files; Hearing and speaking to exchange information; Seeing to read various materials; Lifting light objects.

Company DescriptionSMART, the International Association of Sheet Metal, Air, Rail and Transportation Workers, is one of North America’s most dynamic and diverse unions with 203,000 members. SMART’s members produce and provide the vital services that move products to market, passengers to their destinations and ensure the quality of the air we breathe. We are sheet metal workers, service technicians, bus operators, engineers, conductors, sign workers, welders, production employees and more. With members in scores of different occupations, we advocate for fairness in the workplace, excellence at work and opportunity for all working families.Company DescriptionSMART, the International Association of Sheet Metal, Air, Rail and Transportation Workers, is one of North America’s most dynamic and diverse unions with 203,000 members. SMART’s members produce and provide the vital services that move products to market, passengers to their destinations and ensure the quality of the air we breathe. We are sheet metal workers, service technicians, bus operators, engineers, conductors, sign workers, welders, production employees and more. With members in scores of different occupations, we advocate for fairness in the workplace, excellence at work and opportunity for all working families.

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