Graduate Program Administrator

3 weeks ago

Austin, United States University of Texas at Austin Full time

Job Posting Title:
Graduate Program Administrator - Department of Statistics and Data Sciences
- Hiring Department:
Department of Statistics and Data Sciences
- Position Open To:
All Applicants
- Weekly Scheduled Hours:
40
- FLSA Status:
Exempt
- Earliest Start Date:
Jul 01, 2024
- Position Duration:
Expected to Continue Until Aug 31, 2024
- **Location**:
UT MAIN CAMPUS
- Job Details:
Purpose

The Graduate Program Administrator facilitates the administration of the department’s graduate programs including coordination of recruitment activities, admissions processes, program implementation, external communications, data collection, and outcome assessment and accountability for meeting program objectives.

**Responsibilities**:

- _ Academic Support._ Assist Graduate Advisors with PhD and MS graduate student advising and registration. Provide accurate interpretation of institutional and graduate program rules and regulations. Track student academic progress and summer employment. Communicate with students and Graduate Advisors to ensure compliance with program and institutional rules, regulations, and procedures. Maintain electronic records and databases. Manage PhD annual review and feedback process.
- _ Student Support._ Manage caseload of 40+ PhD students and students in the MS program. Build rapport and maintain advising relationships. Be familiar with and communicate institution, college, and department-level policies and procedures in an empathic and respectful manner. Facilitate problem solving, decision-making, meaning-making, planning, and goal setting. Use campus and community resources to support student success.
- _ Academic and Fellowship Assignments._ Coordinate TA recruitment and assignments. Process TA/AI fellowships, tuition payments, and CPT/OPT documentation. Administer end-of-semester TA surveys. Coordinate departmental nominations for Graduate School fellowships and Graduate School/Department travel awards.
- _ Prospective and Admissions._ First point of contact for prospective graduate students, providing information about programs and admission procedures. Coordinate graduate admissions in collaboration with the GSC Advisors.
- _ Administrative Duties._ Assist Senior Academic Program Coordinator and Department leadership. Attend meetings, professional development, and committee functions as assigned.
- _ Backup Course Scheduling and Enrollment Management._ Maintain the department course schedule and course inventory. Schedule rooms for classes, events, and exams. Coordinate program/departmental seat reservations in SDS courses. Manage and input information for the following: FASET, CES, HB2504, and textbooks. Ensure that all related deadlines are met. Provide general and academic office support for course instructor surveys and grade reporting.
- Other related functions as assigned.

Required Qualifications

Bachelor's Degree. Five years’ experience working with graduate students in an administrative or advising capacity. Exceptional customer service and written communication skills. Ability to communicate effectively with different constituencies through a variety of media. Demonstrated experience with creative problem solving and independent decision-making. Ability to work efficiently and effectively under pressure with accuracy and attention to detail. Demonstrated ability to collaborate in a team-oriented environment. Proficiency with software including MS Word, Excel, and Outlook. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience with UT-Austin policies and processes pertaining to graduate students. Experience with UT-Austin information systems (e.g., FASET, CES, EASI: View Student Record, Graduate Worksheet, GCD Grad School Progress, RGEN, Advisor’s Toolkit, Cognos, UT Box, Mainframe, Qualtrics, Zoom).

Salary Range

$65,000 + depending on qualifications

Working Conditions
- May work around standard office conditions
- Repetitive use of a keyboard at a workstation

Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
- Employment Eligibility:

- Retirement Plan Eligibility:

- Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
- Equal Opportunity Employer:
The University of Texas at Austin, as an

equal opportunity/affirmative action employer

, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
- Pay Transparency:
The University of Texas at Austin will not

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