Administrative Assistant

3 weeks ago

Houston, United States bp Full time

Job summary

**Job Family Group**:
Business Support Group

Our purpose is to bring together people, energy and markets to power and navigate a changing world. In a time of constant change and possibility we need new talent to pursue commercial opportunities, motivated by best-in-class insight and expertise. We’re always striving for more innovative digital solutions, sustainable outcomes and closer collaboration across our company and beyond, and you could be part of that too. Together we continue to grow as the world’s leading energy company

The bp Legal operations team provides centralized administration and project support across five core areas: technology, external counsel management, financial and matter reporting, learning and development, and knowledge management. The team also provides office administration support in the larger bp legal locations.

**Responsibilities**:

- Working with legal leadership and property management to administer space plans- Stocking and ordering standard office supplies and responding to requests for non-standard supplies- Sending files to and recalling files from Iron Mountain- Organizing town halls and other legal site activities (e.g. away days)- Hosting visitors- Arranging couriers- Preparing Fed Ex- Routing Mail- Inputting hours into safety/incident management system (“IRIS”)- Assisting with travel visa process- Providing administrative support to local team members as schedule allows, which may include:
- Providing training/assistance on how to do self-help activities, such as booking travel and submitting expenses- Providing assistance with formatting documents, including pdf conversion**Job Requirements**:

- Experience working in an administrative capacity- Proven track record of efficiently and effectively managing multiple tasks simultaneously.- Demonstrated success as a strong teammate who is self-motivated and able to work independently as well as collaboratively.- Strong communication skills, both written and verbal**Why join bp**:
At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly. There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others

**Travel Requirement**:
Negligible travel should be expected with this role
**Relocation Assistance**:
This role is not eligible for relocation
**Remote Type**:
This position is a hybrid of office/remote working
**Skills**:
**Legal Disclaimer**:
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

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