Executive Assistant

2 months ago

New York, United States Fidelity & Guaranty Life Insurance Company Full time

**F&G is hiring for a Executive Assistant. **This position supports and partners with the Chief Investment Officer (CIO) to manage and organize the Executives daily and weekly activities. This role will work proactively to prioritize immediate tasks and anticipates needs of the Executive. This role will also assist with project management of team projects.

This position reports to the Chief Investment Officer and supports the Investments team.

**Duties and Responsibilities**
- Manages the calendar of the Chief Investment Officer & the VP's as needed, which may include arrangement of all meetings and managing associated travel across the US and International Travel.
- Works closely with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Has a sense of challenges, priorities or issues taking place in the environment and keeps the Executive updated. Anticipate the Executive's needs in advance of meetings or upcoming activities.
- Project coordination / management of team projects including scheduling project meetings, assisting with creation of project plans, taking meeting minutes and tracking actions to completion of the project team. May assist in helping leadership coordinate the work of others.
- Direct responsibility for senior leadership & team meetings to ensure the group has all of the information needed to run productive and efficient meetings, including taking notes and summarizing key takeaways, follow-ups and next steps
- Support the preparation and timely delivery of materials for various internal and external meetings, quarterly earnings calls, as well as questionnaires
- Develops systems and processes to ensure efficient and effective communication across the Investment team
- Plans and organizes meetings & team events, end-to-end, both on site and off site, and coordinates with the NY office manager as needed (meeting rooms, hotel rooms, travel, catering, etc.).
- Acts as liaison to arrange relevant virtual and in person meetings, including all facilities and any necessary arrangements for visitors, external customers or clients to the office.
- Processes letters, memorandums and reports, some of a confidential nature. Prepares presentations in Power Point as required.
- Lead the development of the department budget, including ongoing monitoring / forecasting to ensure expense targets are met and being managed to appropriately.
- Processes expenses, invoices and travel & expense reports. Works with the Finance team to proactively resolve problems if they arise.
- Proactively identifies opportunities for improving internal processes and recommending solutions.
- Attend leadership and team meetings, take notes/ meeting minutes, provide executive summaries and track/coordinate action items
- Effectively collaborates with other functional areas & other Executive Assistants to complete tasks and initiatives.
- Acts as a liaison to others in the organization on behalf of the CIO.
- Handles personal task and calendar management for Executives such as scheduling personal appointments as needed

**Experience and Education Requirements**
- Requires a High School Diploma; Bachelor's degree a plus
- A minimum of 5 years experience in executive level or C Suite administrative support activities.
- A minimum of 3 years experience in supporting a multi-person team (multi-location experience a plus).

**Knowledge, Skills & Abilities**
- Must be highly organized and comfortable working in a fast-paced work environment
- Must have superb communication skills
- Strong attention to detail
- Must have budget management knowledge and knowledge of accounts payable, billing procedures and expense reporting preparation and processing
- Knowledge of arranging travel for executives and monitoring and processing travel expense reports.
- Must be proficient in PowerPoint and Word; familiar with Excel
- Requires an ability to understand objectives of work assigned in order to revise/adjust workload to address and prioritize immediate needs.
- Requires the ability to handle confidential information.
- Requires an ability to be proactive and to continually think ahead
- Ability to develop creative solutions to everyday tasks and adapt effectively to unexpected circumstances

**Other Requirements**
- Perform other functions, duties and projects as assigned
- Regular and punctual attendance
- Some travel may be required (less than 15%)
- The targeted hourly rate range for this role is $33.50 - $48.25. Actual hourly rate may be above or below this range based on factors such as location, skills, relevant experience, operational needs, internal parity and other considerations permitted by law._
- Certain roles are eligible for additional compensation such as annual bonus. These awards are allocated based on individual and company performance. _

LI-JW1

**Additional Information**:
**Work Environments**

F&G believes in an employee-centric flexible environment, whi

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